Procurement Specialist

CPS HR Consulting•Castle Rock, CO

9d•Onsite

About The Position

Castle Pines Village Metropolitan District, Colorado Procurement Specialist Apply Early Applications are reviewed on a rolling basis. This posting may close without notice. The Procurement Specialist provides professional, accurate, and timely oversight of all purchasing and accounts payable functions and provides excellent customer service for the District. This position collaborates with staff and vendors in the procurement of goods, services, and construction for CPVMD and processing of accounts payable transactions.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Public Administration, or a related field.
3+ years of experience in procurement or accounts payable.
Proficient in Microsoft Office (Excel, Word, Outlook) and adaptable to new systems.
Strong problem-solving ability and capacity to prioritize tasks independently.
Excellent verbal and written communication for vendor and internal collaboration.
Proven ability to deliver exceptional service in a professional setting.

Nice To Haves

Procurement, Supply Chain, or Contract Management Certification Preferred (CPSM, NIGP-CPP, MCIPS, DAWIA, FAC-C, NCMA).

Responsibilities

Contributes to the implementation of the District’s mission and vision through daily work.
Supports team efforts and consistently upholds the District’s core pillars in all responsibilities.
Advise District Manager and department managers on procurement strategy, risk, and best practices.
Draft and issue solicitations (RFPs, IFBs, RFQs, RFIs) for goods, services, and construction projects.
Manage the full solicitation lifecycle: addenda, vendor Q&A, bid/proposal evaluation, and award recommendations.
Responsible for vendor management and internal stakeholder coordination and support.
Schedules and facilitates information conferences, site visits, product demos, bid openings, evaluation committee meetings, and negotiations.
Leads proposal and bid evaluations.
Draft award justifications, award recommendation memos, and vendor notifications.
Drafts and coordinates execution of Service Agreements, Purchase Orders, Construction Contracts, and Sole Source Justifications.
Develop and manage on-call/blanket purchase orders for recurring service categories.
Responsible for contract administration including tracking contract deliverables and performance, ensuring proactive option renewals and terminations.
Responsible for vendor management and internal stakeholder coordination and support.
Track insurance certificates and bonding for contractors.
Processes purchase orders, receipts, and invoices in accounting system of record to ensure three-way matching, compliance with CPVMD purchasing policies, accurate recording, and timely payment.
Provides training and support to staff on CPVMD purchasing policies and use of accounting system of record for processing accounts payable transactions.
Administers the District's P-card program, including policy, controls, and reconciliation processes.
Assists with month-end closing procedures including financial reporting and reconciliation of accounts payable records and audit workpapers.
Maintain procurement files, records retention, and audit-ready documentation.
Assists with budget preparation by gathering quotes and cost information as assigned.