Procurement Specialist

City of Jacksonville NC•Jacksonville, NC

2d•Onsite

About The Position

The City of Jacksonville is looking for a Procurement Specialist to perform responsible technical work of procuring services, supplies, materials, and equipment in accordance with local laws and standards. Work is performed under the regular supervision of the Finance Manager. The salary posted is the full salary range for this position. The starting salary is expected to be in the range of $46,284.67 - $60,170.07 depending on qualifications.

Requirements

Any combination of education and experience equivalent to graduation from an accredited community college with major course work in purchasing or related field AND six months of work experience.
General knowledge of business methods, markets and purchasing practices.
General knowledge of the laws relating to public purchasing.
General knowledge of various grades and qualities of a variety of materials, supplies and equipment used by the City.
General knowledge of standard office procedures, practices and equipment.
Ability to establish and maintain effective working relationships with vendors, associates and the general public.
Ability to express ideas clearly and concisely, orally and in writing.

Responsibilities

Initiating and processing purchase orders; preparing and maintaining detailed purchasing records.
Solicits and evaluates bids using the City's E-Procurement System, analyzing proposals for specific compliance; prepares bid packages; recommends award decision.
Reviews shopping carts for assigned departments and creates the purchase order after reviewing quotes, bids, proposals, in accordance with City Policy and North Carolina General Statutes, and utilizing the City’s established method of advertising.
Responds to vendor inquiries relating to procurements, and solicitations, reviews and processes vendor applications, documentation, and insurance, as necessary.
Assist departments in processing the receipt of the items in our financial software system.
Responds to daily emails, phone inquiries and departmental requests; answers questions and provides information for City staff, vendors, sales representatives and local business organizations.
Assists in the preparation of annual budget needs, in coordination with the departments and the Finance Manager, including analyzing past expenditures to determine needs.
Performs research on streamlining City-wide processes and obtaining cost-savings on global purchases.
Resolves procurement problems and assists in the negotiation of returns and exchanges.
Prepares letters, reports and other documents relating to purchasing.
Performs related tasks as required.