PROCUREMENT SPECIALIST

City of New York • New York, NY

32d • $72,595 - $92,976 • Onsite

About The Position

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City.

The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system.

The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review.

BEDC seeks to hire a Staff Analyst 2 to serve as a Procurement Specialist for the CBC Division, located at our headquarters in Queens, NY. Under general supervision, the Procurement Specialist will be responsible for the management and processing of professional services and construction procurements for various City contracts. This includes, but is not limited to, working with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts and then monitoring the procurement through the City contracting process. The Procurement Specialist will be responsible for initiating, reviewing and processing funding requests with the DEP budget office and will utilize the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents. The selected candidate will be responsible for responding to inquiries and resolving issues regarding procurement documents which may include performing research and collaborating with multiple departments. Additionally, the Procurement Specialist will be required to monitor and update contract procurement statuses within all DEP and Citywide tracking systems.

Requirements

• Permanent Civil Service status as a Staff Analyst.

Nice To Haves

• Strong analytical skills
• Familiar with NYC PPB rules, Competitive Sealed Bid and Competitive Sealed Proposal processes
• Advanced proficiency in Microsoft Office – Excel, Access and Project
• Strong organizational, writing and communication skills
• Ability to work under limited supervision and to handle multiple assignments with limited time constraints and detailed oriented
• Demonstrates personal initiative, responsibility, leadership and flexibility
• Familiar with Financial Management System (FMS)

Responsibilities

• Manage and process professional services and construction procurements for various City contracts.
• Work with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts.
• Monitor the procurement through the City contracting process.
• Initiate, review, and process funding requests with the DEP budget office.
• Utilize the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents.
• Respond to inquiries and resolve issues regarding procurement documents, which may include performing research and collaborating with multiple departments.
• Monitor and update contract procurement statuses within all DEP and Citywide tracking systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level