Procurement Specialist

GeneDx•Gaithersburg, MD

6h•Hybrid

About The Position

The Procurement Specialist is a professional role responsible for independently managing and executing procurement activities that support GeneDx’s operational, financial, and compliance objectives. This position exercises judgment and discretion in evaluating purchasing needs, engaging suppliers, supporting sourcing and contract activities, and ensuring procurement decisions align with company policies, risk standards, and business priorities. The role requires the ability to analyze information, assess risk, apply procurement policy, and collaborate cross-functionally to influence outcomes. The successful candidate demonstrates strong business acumen, analytical thinking, and the ability to balance strategic considerations with detailed execution in a fast-paced, regulated environment.

Requirements

Bachelor’s degree (BA/BS) required, or equivalent combination of education and professional experience
1–3 years of professional procurement or related business experience, preferably in a high volume or regulated environment
Demonstrated ability to exercise independent judgment, analyze information, and make recommendations that impact business outcomes
Strong attention to detail and problem-solving skills
Solid understanding of procurement processes, policies, and internal controls
Strong written and verbal communication skills, with the ability to engage effectively with stakeholders at multiple levels
Proven organizational and prioritization skills, with the ability to manage multiple competing priorities
Proficiency in Microsoft Office, including strong Excel skills

Nice To Haves

Experience using NetSuite or similar ERP systems for purchasing and reporting preferred
Biotech, healthcare, or life sciences industry experience preferred
Familiarity with compliance frameworks such as SOC 2, SOX, or regulated procurement environments preferred

Responsibilities

Independently manage purchase requests and procurement activities for a range of goods and services, applying professional judgment to ensure compliance with company policies and business objectives.
Evaluate requisitions for completeness, appropriateness, and risk, and determine the most effective procurement approach based on spend level, complexity, and business impact.
Support competitive sourcing initiatives by developing RFQs/RFPs, analyzing supplier proposals, documenting selection rationale, and providing recommendations to internal stakeholders.
Apply analytical and critical thinking skills to compare supplier offerings and assess total cost, risk, and qualitative factors.
Engage directly with suppliers to negotiate pricing, service levels, delivery timelines, and commercial terms, exercising discretion to balance cost, quality, risk, and operational needs.
Identify and resolve supplier issues by analyzing root causes and recommending solutions that support continuity of service and value creation.
Lead vendor onboarding activities, ensuring appropriate due diligence, documentation, and risk reviews are completed in accordance with company standards.
Partner with Legal, Finance, and other stakeholders to address compliance, risk, and control considerations throughout the vendor lifecycle.
Support the preparation, review, and analysis of contracts, statements of work, and amendments by identifying commercial, operational, and compliance considerations and escalating issues as appropriate.
Ensure procurement activities align with contractual requirements and internal approval protocols.
Act as a procurement subject matter resource to internal business partners, advising on procurement processes, timelines, and best practices.
Collaborate with Legal, Accounting, Finance, and Accounts Payable to resolve issues, support audits, and improve procure-to-pay effectiveness.
Coordinate with Accounts Payable to resolve invoice discrepancies and ensure accurate and timely payment.
Maintain accurate procurement records and generate reports in NetSuite to support transparency, audit readiness, and management decision making.
Apply and reinforce procurement policies, controls, and Delegation of Authority requirements, exercising independent judgment to identify exceptions, risks, or non‑standard scenarios.