Procurement Specialist

City of El Paso•Various Locations within the City of El Paso, TX

About The Position

Under direction, perform entry-level procurement duties, purchasing commodities and services, and locating competitive sources and prices for products and services usually within a specialized procurement activity. This is an unclassified contract position.

Requirements

MOS CODES: 92Y, 92 A (Army)
Associate degree or higher in Business or Public administration, Management or related field, and five (5) years of administrative support experience; or a Bachelor's degree in Business, Public Administration or a related field.
Some positions may require a valid Texas Class "C" Driver's License or equivalent from another state by the time of appointment.
Applicants with a foreign degree must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department.
A résumé and/or other documents will not be accepted in lieu of a completed application.
Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, the required education, experience, knowledge, and skills must be clearly stated on your application’s employment history.
We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.

Responsibilities

Provide professional services in the areas of procurement management.
Assist with the receipt, review, and revision of solicitation documents and purchase orders to ensure compliance with applicable statutes.
Assist with the preparation of purchase orders and place orders for the purchase of goods and services.
Assist in the development of solicitations for goods and services and construction services.
Assist with and schedule bid openings.
Monitor bid start/stop dates and contract expiration dates.
Research product lines, prices, product sources, and other relevant purchasing information.
Administer and monitor contracts.
Ensure the department receives timely delivery of goods and services.
Act as liaison between department and contractor in case of disputes, clarifications, and complaints.
Establish and maintain procurement and contract-related filing systems, including retaining required documents for compliance with regulations.
Process requisitions, purchase orders, and master contracts.
Provide administrative support to professional procurement staff.
Assist the public and other city departments with purchasing information.
Maintain vendor database by entering new and updated account information.
Process vendor and account source documents by reviewing data for completeness and accuracy.
Oversee and monitor work in progress and completed projects.
Respond to requests for information on procurement codes, policies, and procedures.
Provide guidance, recommendations, and advice to user departments on procurement methodologies, processes, and timelines.
Prepare comprehensive documents on procurement analysis, special reports, and recommendations.
Attend bid-opening meetings, City Council, citizen group meetings, and other gatherings to represent the department.