Procurement Specialist

Arizona Department of Administration • Phoenix, AZ

21d • $55,000 - $65,000 • Remote

About The Position

This position functions as a Procurement Specialist within the Business and Mission Partners division. The role supports the overall capacity of the procurement team to manage evolving state procurement policies and an increasing volume of complex solicitations and contract renewals. This position serves as a key development role for succession into senior procurement positions. This position is available for remote work on a full-time basis within Arizona (including virtual office arrangements). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Federal and State procurement laws and statutes
• Federal and State funding rules and regulations, contract language, and contract management
• Principles, theories and processes of governmental contracting
• Principles and processes in business and organizational planning, coordination and execution such as resource allocation and production methods
• Accounting practices and the analysis and reporting of financial data
• Researching and compiling information
• State statutes, rules and regulations as they pertain to the Department and section
• State government and department organizational structure
• Confidentiality
• Microsoft Office and the G-Suite/Workplace
• Navigating enterprise resource planning (ERP) systems or dedicated e-procurement platform
• Troubleshooting use issues
• Attention to detail
• Verbal and written communication
• Gathering of facts and information
• Effective time management
• Statistical and abstract analysis
• Customer service and the ability to effectively interact with a wide range of internal and external customers
• Learn, interpret and apply Federal and State laws governing assigned program areas
• Transition requisitions to purchase orders
• Work under pressure meeting deadlines
• Exhibit personal initiative and prioritize effectively
• Adapt to changing assignments and priorities
• Respond to inquiries with tact, diplomacy, and appropriate timely information
• Work as a team player within several divisions
• Organize, prioritize and perform multiple tasks on a daily basis
• Establish and maintain effective and positive working relationships with department staff and the public
• Complete assigned tasks accurately
• Work independently with minimal supervision
• Report work status, issues, and inquiries timely
• Be organized, analytical and professional
• Problem solve
• Analyze and establish priorities
• Display sound judgment
• Travel and/or work from home, if applicable

Nice To Haves

• A Bachelor's degree in public administration, business, procurement, or related field from an accredited college or university preferred.

Responsibilities

• Assist with the execution of end-to-end solicitations, contract renewals, and purchasing workflows. Ensure all actions comply with State Procurement statutes and departmental guidelines.
• Serve as system administrator for the Arizona Procurement Portal (APP). Manage and process internal customer and end-user requests.
• Process requisitions to purchase orders (PO) efficiently to maintain or exceed the current department average cycle time of 2 days.
• Focus on the ongoing initiative to optimize and improve APP internal customer functionality. Resolve system inefficiencies to prevent order delays and avoid critical contract backlogs.
• Other duties as assigned as related to the position (typically 5% - 10%)

Benefits

• 10 paid holidays per year
• Accrual of sick and annual leave beginning at 12 and 13 days per year respectively for full-time employees
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• A top-ranked retirement program with lifetime pension benefits
• A robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability
• An incentivized commuter club and public transportation subsidy program
• We promote the importance of work/life balance by offering workplace flexibility
• We offer a variety of learning and career development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level