Procurement Specialist

Tampa Housing Authority•Tampa, FL

About The Position

Under general direction, this position performs technical duties involved in the procurement of materials, supplies, services, and equipment, and provides administrative support to the procurement management staff.

Requirements

Requires a Bachelor’s Degree in Public Administration or related field.
Requires one (1) year of experience in public procurement; or possession of any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities.
Knowledge of modern office practices, procedures, systems, and equipment including computers and software.
Knowledge of organizational policies and procedures including personnel policies.
Knowledge of business English, spelling, arithmetic, and departmental terminology.
Ability to set priorities, plan and implement activities to maximize efficiency.
Ability to provide information in a courteous diplomatic manner.
Ability to use a computer to store, retrieve and compile data, prepare reports and correspondence.
Ability to operate standard office equipment such as computer, calculator, copy machine, fax machine, telephone system, etc.
Ability to maintain a variety of files and records, and to answer questions from the records.
Ability to establish and effective working relationships with officials, other employees, residents, and the general public.
Ability to communicate effectively, both orally and in writing.
Skill in the use of computer software to facilitate efficient completion of tasks and obtaining information.
Skill in planning and organizing meetings.
Skill in dealing with people in a diplomatic manner.
Valid Florida Driver’s License.
Insurable under the agency’s insurance policy.

Nice To Haves

Ability to speak and translate Spanish preferred.

Responsibilities

Reviews and analyzes total procurement activity within and across commodity classification.
Assists Director in the design/preparation of analytical reports for the use of management and procurement personnel.
Develops analytical procedures designed to evaluate the compliance of procurement policy and procedures agency wide.
Monitors bid activity through review of Purchase Orders generated in Yardi Software program.
Identifies and reports Minority Business Enterprise (MBE) and Section 3 opportunities to bid and receive contract awards.
Assists Director in the preparation of MBE reports as required by the Office of Housing and Urban Development (HUD) for agency-wide purchasing management.
Performs cost/price analysis of non-contractual items.
Prepares bid specifications and requests for bids in accordance with established procedures.
Confers with internal customers regarding purchases to be made in order to obtain information such as type of goods and services needed, purpose, time frame, etc.
Responsible for maintaining the Contract Register within the Yardi Software program and preparing the monthly report for the Board of Commissioners meeting.
Monitors and reviews projects and contracts progress, recommends the approval or withholding of interim and final payment.
Coordinates agency wide events to assure proper procurement procedures are met.
Assures that all agency departments are following proper contractual procedures.
Trains and audits designated staff on purchasing procedures, includes offsite properties.
Evaluates the timeliness of shipments by vendors to determine responsiveness to request.
Consults with responsible procurement personnel regarding contractual coverage, market conditions, market forecasting, maintaining competitive bidding processes and MBE/Section 3 participation.
Contacts/solicits potential suppliers of various goods, services and materials and provides them with an opportunity to be added to our approved vendor’s listing.
Participates with other personnel in various vendor trade shows to assure successful recruiting practices.
Completes various special assignments as requested by management.
Provides coverage for Administrative Assistant on an as needed basis.
Performs all administrative duties on an as needed basis.
Attends various agency meetings in order to provide and receive information concerning services and programs related to Contracting and Procurement.
Performs other related work as required.