Procurement Specialist, Lab Capital & Biology

Bureau Veritas•Indianapolis, IN

1d•$28 - $30

About The Position

The Procurement Specialist, Lab Capital & Biology supports transactional, operational, and contracting activities for the LRL Discovery and Pre-Clinical Research Procurement team in the Biology and Lab Equipment categories. The role follows category strategies and purchasing processes, helps scientists navigate purchasing decisions, ensures compliance with company policies and pricing agreements, negotiates as needed, executes agreements, and reviews and approves purchase orders. The position requires independent work and balancing speed, risk, and cost while identifying process improvements. It is a full-time, fixed-duration position for 18 months, approximately October 2026 through April 2028. The specialist serves as a primary contact for end users and suppliers on daily purchasing needs, manages supporting agreements and purchase documentation, addresses purchasing and payment issues, and partners with category owners and internal teams to improve efficiency and support savings and supplier-development goals. The role includes leading small projects and troubleshooting investigations, helping business partners adopt changes, handling confidential information, reporting progress to the N+1, and complying with safety, quality, health, security, environmental, and regulatory requirements.

Requirements

Associate’s or Bachelor’s degree in a scientific, business, finance, supply chain, procurement, or related field, or equivalent work experience.
At least 3 years of experience in procurement, purchasing operations, contracting, or a related business support role.
Demonstrated ability to influence peers and partners across related teams.
Strong organization, project coordination, and communication skills, with the ability to manage high work volumes.
Ability to prioritize appropriately among requirements, schedule, price, and quality.
Experience managing purchase requisitions and purchase orders and resolving invoicing and payment issues in Ariba or a similar procurement system.
Experience working directly with suppliers in an operational or transactional capacity.
Professional demeanor with clients and team members; excellent written and verbal communication skills and strong attention to detail.
Technical problem-solving and process improvement skills.

Nice To Haves

Previous lab equipment or capital purchasing experience and/or a Biology background.
Experience negotiating commercial terms such as discounts and payment terms.
Familiarity with contracting tools such as LEAH.
Proficiency in Microsoft Excel, including pivot tables, and PowerPoint.
Experience using AI tools such as Copilot or Claude to improve productivity and reporting.

Responsibilities

Review and promptly approve purchase requests in SAP Ariba, ensuring compliance with the capital and CIR process for equipment purchases over $20,000, accurate commodity codes, PO approval, and contract signature.
Execute the category strategies and purchasing processes for Biology and Lab Equipment, help scientists navigate purchasing decision trees, and check compliance with company policies and pricing agreements.
Serve as the main point of contact between end users and suppliers for daily purchasing needs, providing purchasing guidance, issue resolution, and expertise on Ariba, P2P, and new supplier setup.
Direct purchasers to self-service resources or escalation points for questions outside the role’s scope, such as invoicing or PO challenges.
Negotiate key business terms and quotes in alignment with category strategy.
Independently manage supporting agreements, including CDAs, licensing, equipment evaluation and demo agreements, and work orders; upload executed agreements into Ariba within 30 days of signature.
Assess risk and contracting needs when supplier or contract circumstances change, and drive resolution with category owners and partners to protect business continuity.
Resolve invoicing and payment issues across suppliers, P2P, and Finance, anticipating problems and addressing root causes such as incomplete or inaccurate PR data.
Partner with category owners to identify, prioritize, and deliver efficiency improvements through processes, technology, or AI, including reporting and guided buying where needed.
Capture and record savings from purchases and aggregator activity, and support LRL Research savings and supplier development targets.
Recommend alternative approaches when processes, templates, or tools fall short, including contracting approaches that improve speed.
Lead small projects and troubleshooting investigations, such as RFPs or process improvement opportunities, within the scope of the role.
Help business partners understand, support, and adopt strategies and improvements.
Partner closely with category owners, the Operations team, ATL contractors, P2P, Finance, suppliers, the Contract CCOE, and occasionally Legal or other subject matter experts.
Coordinate work independently with minimal supervision in a highly regulated environment.
Manage sensitive and confidential information appropriately.
Regularly report progress on milestones, goals, and workload to the N+1.
Demonstrate responsibility for a safe work environment; comply with safety and confidentiality policies and protocols, and report safety incidents or near misses in real time to the Manager.
Follow client and company Quality, Health, Safety, Security and Environmental policies and procedures, and comply with applicable management systems and regulatory requirements.
Perform other essential tasks, projects, and responsibilities as required.