PROCUREMENT SPECIALIST

City of New York•New York, NY

32d•$75,805 - $176,417•Onsite

About The Position

The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $35B, and another $13.6B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system. The Capital Budget and Contracts (CBC) division provides support to the Bureau in the areas of procurement management, change order processing, CP processing, contract close outs, capital budget management and payment review. BEDC seeks to hire an Administrative Procurement Analyst (NM) to serve as a Procurement Specialist for the CBC Division, located at our headquarters in Queens, NY. Under general supervision, the Procurement Specialist will be responsible for the management and processing of professional services and construction procurements for various City contracts. This includes, but is not limited to, working with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts and then monitoring the procurement through the City contracting process. The Procurement Specialist will be responsible for initiating, reviewing and processing funding requests with the DEP budget office and will utilize the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents. The selected candidate will be responsible for responding to inquiries and resolving issues regarding procurement documents which may include performing research and collaborating with multiple departments. Additionally, the Procurement Specialist will be required to monitor and update contract procurement statuses within all DEP and Citywide tracking systems. Only those applicants with permanent Civil Service status as an Administrative Procurement Analyst are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Procurement Analyst, please do not apply to this position as you will not be considered for an interview.

Requirements

Permanent Civil Service status as an Administrative Procurement Analyst.
A baccalaureate degree from an accredited college and four years of full-time satisfactory professional experience in purchasing, procurement, contract administration or a related field, at least eighteen months of which must have been in an administrative, managerial or executive capacity or supervising professional personnel performing duties in one or more of the above fields.
A combination of education and/or experience equivalent to the above, with all candidates required to have eighteen months of administrative, managerial, executive or supervisory experience.

Nice To Haves

Strong analytical skills
Familiar with NYC PPB rules, Competitive Sealed Bid and Competitive Sealed Proposal processes
Advanced proficiency in Microsoft Office – Excel, Access and Project
Strong organizational, writing and communication skills
Ability to work under limited supervision and to handle multiple assignments with limited time constraints and detailed oriented
Demonstrates personal initiative, responsibility, leadership and flexibility
Familiar with Financial Management System (FMS)

Responsibilities

Management and processing of professional services and construction procurements for various City contracts.
Working with Project Managers to gather information required to create Request for Proposal (RFP) and Competitive Sealed Bid (CSB) documents for new contracts.
Monitoring the procurement through the City contracting process.
Initiating, reviewing and processing funding requests with the DEP budget office.
Utilizing the Procurement and Solutions Sourcing Portal (Passport) to prepare procurement documents.
Responding to inquiries and resolving issues regarding procurement documents.
Performing research and collaborating with multiple departments.
Monitoring and updating contract procurement statuses within all DEP and Citywide tracking systems.