Procurement Specialist

ISLAND ENERGY SERVICES, LLC • Kapolei, HI

40d • $85,000 - $105,000 • Onsite

About The Position

Island Energy Services (IES) is seeking a Procurement Specialist to manage procurement and purchasing activities. The role involves implementing a new Contract Lifecycle Management (CLM) program for the first six to nine months. The ideal candidate will possess strong technical procurement and supplier expertise, with a high degree of accuracy, attention to detail, and the ability to work independently in a fast-paced environment. Advanced knowledge of Microsoft Office Suite is required, and prior experience in refinery or manufacturing industries is preferred.

Requirements

• Minimum five years of experience in heavy volume procurement functions.
• Experience with purchasing, inventory management, logistics coordination, supplier management, and invoice reconciliation preferred.
• Proven experience in multi-tasking of work projects.
• Knowledge of procurement best practices, purchasing procedures, contract administration, and supply chain management.
• Ability to analyze quotations, negotiate pricing and delivery terms, and manage supplier relationships.
• Ability to review and reconcile purchase orders, receiving documentation, and vendor invoices.
• Strong organizational skills with the ability to manage multiple procurement activities and competing project deadlines.
• Understanding of freight, shipping, and logistics coordination.
• Ability to uphold to strict ethical standards: integrity, objectivity, and confidentiality.
• Proficient Microsoft Office Suite skills, including editing and proofreading.
• Ability to maintain automated and manual record keeping systems.
• Strong sense of team spirit and ability to transfer it to others.
• Ability to work independently.
• Ability to evaluate information and exercise good judgment in making decisions.
• Ability to maintain high level of confidentiality.
• Problem solving skills.
• Interpersonal skills, including maintaining confidentiality and openness to new ideas.
• Oral communication skills, including speaking clearly and persuasively.
• Written Communication skills, including editing for grammar and presenting numerical data effectively.
• Planning/organizing skills, including prioritizing and using time efficiently.
• Quality control skills, demonstrating accuracy and thoroughness.
• Adaptability to changes in the work environment and managing competing demands.
• Dependability, including consistent attendance and responsiveness to direction.
• Safety and security awareness.
• Valid driver's license with clean abstract.
• Willingness to devote the time as needed to meet packet and task deadlines.
• Willingness to maintain or increase skills.
• Must be able to obtain a Transportation Worker Identification Card (TWIC) within sixty days of hire.
• Ability to uphold to strict ethical standards: integrity, objectivity, and confidentiality.
• Proficient Microsoft Office Suite skills, including editing and proofreading.
• Ability to maintain automated and manual record keeping systems.
• Strong sense of team spirit and ability to transfer it to others.
• Ability to work independently.
• Ability to evaluate information and exercise good judgment in making decisions.
• Ability to maintain high level of confidentiality.
• Problem solving—the individual identifies and resolves problems in a timely manner and gathers and analyzes information as appropriate.
• Interpersonal Skills—the individual maintains confidentiality, remains open to others’ ideas and exhibits willingness to try new things.
• Oral communication—the individual speaks clearly and persuasively in positive or negative situations and demonstrates group presentation skills. Ability to provide excellent customer service and customer relations.
• Written Communication—the individual edits work for spelling and grammar, presents numerical data effectively and can read and interpret written information.
• Planning/organizing—the individual prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
• Quality control—the individual demonstrates accuracy and thoroughness and monitors own work to ensure quality.
• Adaptability—the individual adapts to changes in the work environment, manages competing demands and can deal with frequent change, delays or unexpected events.
• Dependability—the individual is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
• Safety and security—the individual actively promotes and personally observes safety and security procedures and uses equipment and materials properly.

Nice To Haves

• Prior relevant experience in refinery, manufacturing industries.
• Contracts and Procurement experience in the fuel, energy, utilities, or transportation industry.

Responsibilities

• Prepares letters and documents related to procurement, including RFPs, RFQs, purchase orders, and contract amendments.
• Coordinates bid package activities with project managers to ensure adherence to IES policies and procedures.
• Sources materials, equipment, supplies, and services by evaluating vendors, negotiating pricing and terms, and issuing purchase orders.
• Monitors supplier performance, tracks order status, resolves delivery issues, and ensures timely delivery of goods and services.
• Coordinates logistics activities such as shipping, receiving, freight, and material distribution.
• Reviews supplier invoices for accuracy and compliance with purchase orders before payment processing.
• Manages relationships with contractors, vendors, suppliers, and service providers.
• Reviews contractor and vendor documentation to ensure compliance with permits, licenses, insurance, and qualifications.
• Maintains procurement, contract, and vendor records.
• Serves as the key administrator for the company's contract lifecycle management program.
• Monitors supplier performance, costs, and contract compliance, identifying areas for improvement.
• Collaborates with various departments to ensure timely procurement and delivery of materials and services.
• Works effectively with coworkers, sharing ideas constructively and keeping commitments.
• Maintains a high standard of safety and complies with all safety policies.
• Maintains commitment to compliance with all IES policies and procedures.

Benefits

• Competitive salary
• Comprehensive health and welfare benefits package (medical, dental, vision for full family)
• Paid vacation
• Paid sick leave
• Holidays
• 401k with generous employer matching
• Group life and AD&D coverage
• Supplemental voluntary insurance options
• Flexible spending

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed