Procurement Specialist

ITAC•Chester, VA

4d•$60,000 - $68,000•Onsite

About The Position

The Procurement Specialist supports ITAC’s procurement operations with primary responsibility for P2P invoice discrepancy resolution and Vendor/Subcontractor registration and administration. The position works closely with Procurement, Project Management, Accounts Payable, Finance, vendors, subcontractors, and other internal stakeholders to ensure procurement transactions are accurate, timely, compliant, and properly documented. This role is well suited for a detail-oriented, accountable, and service-minded professional who can independently investigate issues, communicate effectively, and drive resolution.

Requirements

Minimum 1 year experience in procurement, purchasing, construction project support, subcontract administration, accounts payable, vendor management, or related industrial construction support preferred.
Exceptional attention to detail and accuracy.
Strong accountability, organization, and follow-through.
Professional written and verbal communication skills.
Ability to investigate discrepancies and solve problems with a bias toward action.
Proficiency with Microsoft Office, particularly Excel and Word.
Ability to learn and use P2P, ERP, and procurement systems.
Ability to manage multiple priorities and meet deadlines under pressure.
Ability to work effectively with internal customers, vendors, and subcontractors.

Nice To Haves

College degree or related experience in business, supply chain, contracts management, construction management, engineering, accounting or related field, or equivalent work / industry experience preferred.
Experience with P2P, ERP, project accounting, procurement, or vendor management systems preferred

Responsibilities

Own the investigation and resolution of P2P invoice discrepancies, including pricing, quantity, PO value, receiving, tax, duplicate invoice, and documentation issues.
Reconcile invoices to Purchase Orders, Subcontracts, receiving records, and supporting documentation and coordinate corrective actions through closure.
Support month-end and year-end closeout by prioritizing aged and outstanding invoice discrepancies.
Coordinate Vendor/Subcontractor registration and onboarding, including collection and review of W-9, ACH, insurance, licensing, prequalification, and other required documentation.
Maintain accurate vendor records, registration status, and supporting documentation within ITAC systems.
Prepare and issue Purchase Orders and support Subcontract and procurement administration in accordance with ITAC procedures.
Support RFP/RFQ activities, quotation review, vendor communication, expediting, and procurement reporting as assigned.
Support P2P system utilization, user assistance, workflow questions, process improvements, and related training initiatives.
Monitor compliance with Procurement policies, procedures, approvals, and contractual requirements.
Provide responsive procurement support to Project Management, Accounts Payable, Finance, Operations, and other internal customers.
Communicate professionally with vendors and subcontractors regarding registration, invoices, POs, and documentation.
Assist with Procurement reporting, audits, KPI tracking, SOPs, and continuous improvement initiatives.
Communicate with vendors, subcontractors, suppliers, and other external stakeholders regarding procurement processes, vendor registration, invoice discrepancies, and transactional requirements.
Establish clear expectations, provide timely support, and troubleshoot procurement, invoice, vendor, and P2P issues in alignment with project budget and schedule requirements.