Procurement Specialist Senior

Santa Fe County•Santa Fe, NM

4d•Onsite

About The Position

The Senior Procurement Specialist procures goods and services for Santa Fe County through contracts, requests for proposals, invitations for bids, and requests for quotes using an automated purchasing system. The position acts in a lead capacity for the procurement office, guides Procurement Specialists, and advises and trains County employees on procurement.

Requirements

Associate’s degree in Accounting, Finance, or a related field and four years of procurement experience preparing solicitations for bids and/or proposals; or a combination of education or experience in procurement, finance, accounting, business administration, or a closely related field totaling six years.
Related education and experience may be substituted at a rate of 30 semester hours for one year of experience.
Knowledge of modern government accounting systems and procedures and their uses, governmental fund budgeting, New Mexico procurement laws and related procedures, regulations and manuals, and modern office administration, procedures, and equipment.
Ability to analyze organizational problems and make appropriate recommendations, perform effectively under strict deadlines, communicate thoughts clearly and precisely in verbal and written form, and establish and maintain effective working relationships with supervisors, employees, and the public.
Excellent written and verbal communication skills.
Skill in operating word-processing, spreadsheet, database, and other software programs in a Windows environment.
Must pass a County-paid pre-employment physical and drug/alcohol screening and a County-paid criminal background screening.
Must possess and maintain a valid New Mexico Class D Driver’s License; the incumbent will be appointed to drive a County vehicle while performing job duties.

Responsibilities

Prepare requests for proposals, invitations for bids, requests for quotes, and other solicitation documents.
Conduct pre-bid conferences, bid openings, contract negotiations, and post-award meetings with contractors and County staff.
Draft professional service contracts, statements of work, and contract specifications for department personnel.
Analyze quotes, contracts, bids, and proposals.
Prepare contract award documents and track contract execution and the obligation and de-obligation of funds.
Prepare caption headings, memos, and related documentation for purchases requiring Board of County Commission approval.
Maintain solicitation and contract files and develop procurement procedures.
Train and advise employees on procuring goods and services.
Guide the work of Procurement Specialists.
Review solicitation and contract documentation; identify countywide requirements and coordinate interdepartmental purchases.
Review and prepare purchase orders for services, supplies, materials, and other commodities.
Analyze purchase requisitions for compliance with the procurement code and local policies and procedures; identify procurement code violations and prepare recommendations for the Procurement Manager.
Communicate with vendors about quotes, invoices, and other purchasing matters; obtain purchase quotes and compile vendor information about available goods and services.