Procurement Specialist, Replenishment

PFSbrands•Holts Summit, MO

2d•Onsite

About The Position

The Procurement Specialist leverages category expertise and vendor-specific knowledge to manage inventory levels for all assigned items, suppliers, and categories, in support of established service level targets to the organization's customers. As a standardized, entry-level position within the organization, the Replenishment Specialist is responsible for executing high-priority procurement functions, including purchase order management, inventory monitoring, and core KPI reporting. They serve as the primary point of contact for vendor purchase orders within an assigned category and collaborates closely with Procurement Operations to resolve issues, ensuring the timely and accurate fulfillment of customer orders.

Requirements

Bachelor’s Degree, or equivalent work experience.
Applicable certifications may be considered (military service, APICS, CPM, etc.)
Minimum of 3 years of purchasing experience preferred
1+ years of direct inventory management/supply chain experience required
Prior foodservice experience preferred
Proficient with Microsoft Office programs and email (Outlook)
Ability to function platforms such as NetSuite, NetStock, and AI tools
Organized and attention to detail
Ability to manage high-pressure situations and meet daily/weekly timelines with a high sense of urgency
Ability to work independently and as a team player
Ability to work in a fast-paced environment
Good project management skills, attention to detail, and ability to multi-task
Strong analytical and reporting skills
Excellent verbal & written communication

Nice To Haves

Minimum of 3 years of purchasing experience preferred
Prior foodservice experience preferred

Responsibilities

Delivers on desk-specific KPIs including Service Level, Days-Inventory-On-Hand (DIOH), Excess and Obsolete inventory (E&O), and Spoilage.
Routinely monitors inventory health reports — including stock-outs, waitlists, and subgroup exceptions — and escalates with suggested actions as needed.
Analyzes economic order quantities, forecasts, lead times, vendor set-up, safety stock, and other factors, applies established guidelines and analytical tools to create efficient purchase orders with suppliers.
Executes forward-buy opportunities to achieve profitability targets for the period or year, executing PO timing decisions within established parameters/guidelines to balance KPIs with business needs.
Proactively reviews projected out-of-stock reports daily and makes purchasing decisions — including sourcing substitute products where appropriate — to ensure customer order fulfillment.
Establishes clear communication with internal partners on supplier production delays or order shortages, while pursuing recovery options with urgency.
Collaborates with internal and external business partners to reduce overstock, slow-moving, and obsolete inventory, initiating product returns where applicable.
Uses understanding of product shelf life and manufacturing dates to prevent spoilage within assigned buying categories.
Communicates closely with cross-functional partners to capture seasonal trends and events in the business, and supports profitability through accurate cost management.
Partners appropriately with the product/category management team to maintain supplier relationships and ensure proper accountability.
Cooperates with Logistics, Replenishment Excellence, and Warehouse Operations teams to identify freight consolidation opportunities and drive efficient receiving practices — maximizing net income and achieving best cost of goods.
Participates on a team of 5-6 talented Procurement professionals, contributing to a strong culture of customer-service orientation, collaboration, and performance.
Shares current challenges, operational learnings, and opportunities with Procurement staff, and makes recommendations for how to improve standard processes.
Ensures smooth coordination and information flow between Operations, cross-functional partners, and Customer Success.
Communicates with Replenishment Leads/Assistants to confirm POs are delivered successfully and to remedy situations in which issues arise.
Coordinates with the inventory optimization and demand forecasting team to optimize PO buying decisions and truck builds.
Partners with Logistics to resolve OTD issues, coordinate truck builds, and address order shortages/delays.
Works with Warehouse Operations to align on receiving schedules and practices.
Partners with Category Management on commodity buying guidance, supplier relationships, and sourcing decisions.
Supports Sales with customer service needs as they arise.
Perform all other duties as assigned.