Procurement Specialist/Manager

Origis Energy•Austin, TX

12d•Hybrid

About The Position

The Procurement Specialist/Manager plays a critical role within the Procurement Operations team, supporting the transition from reactive system usage to a proactive, structured field operations model. This role is responsible for administering and managing the Company's fleet of Vehicles, the Field Service Management (FSM) platform - currently PowerFactors Drive - while also taking full ownership of the spare parts and inventory process across Origis’ utility-scale solar fleet. This position is vital to establishing data consistency, enabling technician compliance, and delivering reliable reporting that informs field productivity, work order close-out, and asset performance. It will also serve as the single point of ownership for inventory setup, min/max structure, replenishment visibility, and field warehouse accuracy.

Requirements

3+ years’ experience in FSM/CMMS system administration (PowerFactors Drive or equivalent).
3+ years of experience with SAP in a procurement, inventory, or planning capacity.
Familiarity with utility-scale solar field operations, asset structures, and technician workflows.
Strong understanding of inventory control principles, BOMs, storerooms, and replenishment logic.
Demonstrated ability to create system dashboards, run audits, and standardize data entry protocols.
Proficient in Excel, system reporting tools, and troubleshooting processes with both technical and non-technical teams.
Clear communicator and effective trainer with field teams and cross-functional stakeholders.
Operational Rigor: You are methodical and process-driven. You don’t just input data — you build the guardrails to ensure accuracy and repeatability across an entire fleet.
Cross-Functional Translator: You can speak the language of the field, supply chain, and systems teams. You understand what each group needs, and you help them align.
Ownership Mentality: You don’t wait for someone else to flag the issue — you see the inconsistency, raise it, fix it, and create a process to prevent recurrence.
Trainer & Enforcer: You balance field support with accountability. You empower technicians to succeed in FSM while holding them to the standard.
Attention to Detail with Fleet-Level Thinking: You care deeply about getting it right — not just once, but every time, across every site, with every tech.

Responsibilities

Fleet Administration
Fleet Strategy and Planning
Vehicle and Equipment Procurement
Fleet Lifecycle Administration
Fleet Financial Administration
Fleet Operations – Policies, utilization, allocations, fuel card programs, telematics
Data and Performance Administration
Safety, Compliance and Risk Administration
FSM System Administration
Serve as the primary administrator of the FSM platform (PowerFactors Drive), including user access, object structure, automation rules, and reporting.
Standardized work order templates, asset entries, and field usage conventions across all sites and technicians.
Implement and enforce consistent field inputs (e.g., corrective work order start times, labor type selections, part usage) through SOPs and job aids.
Support field technicians and managers with system troubleshooting, workflow issues, and training needs.
Coordinate with IT and platform support teams to address configuration changes, updates, and user requests.
Work Order Data Quality & Reporting
Conduct regular audits of completed work orders to ensure accuracy and consistency in labor hours, cause/failure codes, and resolution notes.
Generate and maintain field-level dashboards that reflect technician performance, labor utilization, and open work order status.
Deliver standardized reporting packages to operations leadership regularly, eliminating current inconsistencies in report generation.
Create feedback loops to correct common errors in FSM usage and improve technician understanding of system expectations.
Site & Asset Onboarding
Lead FSM setup for all new operating sites: accounts, assets, PM plans, storerooms, spare parts libraries, dashboards, and roles.
Ensure alignment with the broader Business Operations onboarding process and support technician readiness prior to operational handoff.
Create model work orders and site-specific templates to streamline adoption and reduce rework during transition phases.
Inventory Management & Spare Parts Control
Establish and maintain a structured spare parts program, including BOM-based part entries, min/max levels, reorder points, and supplier data.
Conduct regular cycle counts and physical audits with field teams to ensure inventory accuracy and availability.
Track part usage and flag variances between consumption data and inventory status in FSM.
Collaborate with Supply Chain, Operations, and the field to ensure parts are properly kitted and available for preventive and corrective work.
Training & Field Enablement
Provide training to new and existing FSM users, with emphasis on proper work order handling, asset updates, and part usage logging.
Serve as the go-to resource for field FSM questions, system errors, and user support.
Develop user guides and documentation to reinforce process compliance and eliminate tribal knowledge gaps.