Procurement Specialist III

City of San Antonio•78205, TX

2d•Onsite

About The Position

Under general direction, is responsible for coordinating and conducting procurement and contract initiation, monitoring or compliance activities, in accordance with the City's procurement and contracting policies and procedures. May exercise supervision over assigned staff. This role involves developing training modules, mentoring city employees, and assisting in supplier training. It also includes research, development, and communication of purchasing policies and procedures, providing technical guidance, and preparing detailed reports and presentations. The specialist determines solicitation methods for complex procurements, facilitates proposal evaluations and vendor negotiations, and manages the procurement of professional service and discretionary contracts. They consult with departments, conduct product and vendor research, and administer the entire procurement process from specification development to award recommendations for City Council consideration.

Requirements

Bachelor's Degree from an accredited college or university.
Four (4) years of progressively responsible procurement experience, contract management, preparation or compliance in the public or private sector.
Knowledge of Federal, State, and local laws, ordinances, policies, procedures and regulations pertaining to Public procurement procedures and contracts.
Knowledge of City of San Antonio charter regulations and ordinances regarding procurement procedures.
Knowledge of contract management standards, planning, solicitation processes, contract monitoring and compliance practices.
Knowledge of City policies regarding small, women and minority-owned business vendors and awards.
Ability to determine the most appropriate procurement method utilizing State and cooperative agreements, best value, high tech request for proposals and online auction platforms.
Knowledge of personnel administration principles and practices.
Knowledge of supervisory practices, procedures, and techniques.
Skill in the proficient operation of personal computers & associated software.
Ability to operate a computer keyboard and other basic office equipment.
Ability to analyze and interpret complex data pertaining to commodity and equipment purchases.
Ability to establish procurement policies, procedures, laws, and regulations.
Ability to interpret, evaluate and apply internal controls to a complex procurement system.
Ability to understand contract management data, documents, and reports.
Ability to understand and interpret financial and cost accounting data.
Ability to work independently and perform contract services projects from inception to completion.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with co-workers, City Management and their staff, vendors and contract service providers, and the general public.
Ability to maintain confidentiality of information.
Ability to perform all the intellectual and analytical requirements of the position, including decision-making.
Ability to perform all the physical requirements of the position, with or without accommodations.

Nice To Haves

Experience working in the public sector
SAP experience
e-Procurement experience

Responsibilities

Develops training modules, mentors city employees, and assist in the training of suppliers.
Assists with research, development, and communication of purchasing policies and procedures to city personnel and provides technical guidance on said policies and procedures as necessary.
Prepares detailed written reports, presentations and debriefings as necessary.
Determines solicitation method for complex, formal, high profile and discretionary procurements.
Facilitates, coordinates, and participates in the evaluation of proposals and in negotiations with vendors.
Facilitates the procurement of professional service and discretionary contracts (expenditure and revenue) in accordance with city procurement policies and all other applicable federal, state and local laws, policies and procedures.
Consults with department personnel by providing technical procurement process assistance for goods, non-professional and professional services.
Conducts product and vendor research for goods and non-professional and professional services to determine market volatility, price trends, availability, alternative products and potential future problems or opportunities.
Plans, administers and executes the procurement process to include developing specifications/scope of work, developing pricing matrix, coordinating with appropriate departments, finalizing solicitation documents, tabulating bids/proposals, facilitating evaluation and selection process.
Prepares award recommendations and coordinates with client department for City Council consideration.
Performs related duties and fulfills responsibilities as required.