Procurement Specialist II
About The Position
The Procurement Specialist II position is responsible for processing requisitions and purchase orders in accordance with policies and procedures, assisting faculty and staff with the e-procurement system, and providing guidance on procurement policies. This role involves developing and managing solicitations, reviewing and negotiating terms and conditions for campus purchases, and serving as a main point of contact for internal and external stakeholders. The position also involves leading the development of complex solicitations, answering questions about commodities and services, maintaining contracts, negotiating purchase prices, researching suppliers, assessing market conditions, and establishing bid and proposal records. Additionally, the role includes drafting and communicating procurement outcomes, preparing business cases, proposing strategic sourcing, and implementing reporting protocols with suppliers for measuring cost savings and risk mitigation.
Requirements
- Associate degree or equivalent experience
- Demonstrated ability to establish and maintain positive working relationships
- Excellent customer service skills when working with campus customers and external suppliers
- Ability to manage and prioritize multiple tasks and projects
- Ability to communicate professionally both verbally and in writing
- Ability to interpret and apply complex regulations, policies, and procedures
- Ability to work independently while exercising sound professional judgement
- Proficiency in office productivity software such as Microsoft Office Suite (i.e., Word and Excel)
Nice To Haves
- Experience developing and managing simplified bids, requests for bids and/or proposals
- Experience working in a procurement role
- Experience negotiating contract terms and conditions
- Experience with e-procurement software (e.g., Workday or Jaggaer)
Responsibilities
- Processing requisitions and purchase orders in accordance with policies and procedures
- Assisting faculty and staff with the e-procurement system.
- Providing guidance to faculty and staff in interpreting procurement policies and procedures
- Developing and managing solicitations (simplified bid, RFB, and RFB) in compliance with regulatory requirements
- Reviewing and negotiating terms and conditions of campus purchases
- Serving as the main point of contact for internal and external stakeholders
- Other duties as assigned
- Leads the development of complex solicitations requiring creative approaches to evaluation of third party sourcing options in compliance with regulatory requirements
- Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
- Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
- Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
- Establishes and maintains bid and proposal records to comply with record-keeping requirements
- Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
- Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
- Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies
Benefits
- Participation in the Wisconsin State retirement plan
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
Associate degree
