Procurement Specialist II

Georgia State University • Atlanta, GA

1d • Onsite

About The Position

The Division of Finance and Administration at Georgia State University is seeking an experienced Procurement Specialist II. This role contributes to the university's mission by providing quality services in a cost-effective manner, with expertise in financial assets, property, and facilities. The Procurement Specialist II will perform senior-level duties related to the purchasing of goods and services, including maintaining purchasing records, conducting pre-bid conferences, and assisting in the interpretation of procurement policies and procedures.

Requirements

• Bachelor's degree and one year of related experience; or a combination of education and related experience.
• Eligibility for this position requires a review of your Consumer Credit Report against criteria set out by the Georgia Department of Administrative Services. Examples of findings that may negatively impact your eligibility for this position include delinquent payments, bankruptcy, charge-offs, etc.

Nice To Haves

• Knowledge of professional level purchasing practices and procedures.
• Knowledge of University policies and procedures for purchasing.
• On/Off Site Training/Certifications offered by DOAS State Purchasing.
• Ability to interpret contractual documents.
• Ability to communicate effectively both verbally and in writing.
• Effective time management and organizational skills.
• Knowledge of PeopleSoft Financials and SciQuest preferred.
• Efficient in the use of Microsoft Excel, Word, and PowerPoint applications

Responsibilities

• Writes and evaluates requisitions; reviews purchase requisitions for adequate specifications and information.
• Aligns the procurement strategy with university policies and objectives.
• Ensures that procurements are in compliance with laws, policies, and procedures.
• Compares costs; evaluates the quality and quantity of supplies, materials, and equipment.
• Works with Accounts Payable to review and analyze the receipt and payment of purchased goods and services.
• Assists the Senior Procurement Specialist in interpreting and determining Board of Regents (BOR) and Department of Administrative Services (DOAS) procurement policies and procedures.
• Maintains purchasing records, such as purchase price, etc.
• Conducts pre-bid proposal conferences; verifies the quantity and quality of purchased materials; authorizes invoice payments.
• Develops and issues invitations to bid; monitors and expedites the delivery of purchased materials.
• Reviews, approves, and executes Requests for Quotation (RFQ) and Requests for Information (RFI).
• Assists in Requests for Proposal (RFP) and contracts.
• Serves as liaison between vendor and department personnel.
• Participates in the administration of procurement contracts.
• Reviews requisition orders to verify accuracy, terminology, and specifications.
• Provides quality customer service and training to end-users.
• Performs other related duties as assigned.

Benefits

• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level