Procurement Specialist II

UCM • UCMO - Warrensburg, MO

3d • Onsite

About The Position

Performs professional work of advanced difficulty in the technical and administrative functions of the university's purchasing activities, including purchasing and contract administration. This position is responsible for reviewing and coordinating complex purchase requests for construction, supplies, and professional services. This includes requests for quotes, bids, proposals, complex one-time orders, and complex multi-term orders in accordance with all applicable federal and state laws, ordinances, rules and regulations, and university policies. Direction is received from the Director of Procurement and Materials Management.

Requirements

• Bachelor's degree in Business Management, Finance, Procurement, or related field.
• Two years of procurement-related experience required.
• Completed UCM online application for employment required.

Nice To Haves

• One year of government or higher education procurement experience preferred.

Responsibilities

• Prepares all aspects of procurement solicitations, which includes terms and conditions, scope of work, insurance and bonding requirements, and compliance with state and federal regulations.
• Prepares complex construction contracting solicitations.
• Prepares highly technical and complex specifications, contracts, and solicitation documents.
• Identifies and notifies potential sources.
• Enters bids in the Ionwave Ebid system.
• Following execution, enters contracts into Ionwave Contract Management system and manages through the life of the contract.
• Conducts pre-bid and pre-proposal conferences; conducts solicitation openings.
• Evaluates bids and proposal responses, recommends the lowest responsive, responsible bidder on bids, the most advantageous offer on proposals, and the most qualified for architect and engineering services.
• Coordinates and supervises activities of evaluation committees; assures selection in accordance with established criteria; assures full competition and documentation of actions.
• Issues award letters and/or contracts.
• Negotiates with suppliers, establishing price, delivery, quantity, payment, scope of work, and terms and conditions.
• Determines sole source validity and methods of procurement action.
• Analyzes cost and price data from vendors; performs contract audits when required.
• Reviews and executes contracts, purchase orders, change orders, and other documents within delegated authority in Jaggaer UCMarket, Banner, and TCM system.
• Maintains the integrity of the public procurement process.
• Analyzes current procurement activities and recommends improvements through more efficient procurement methods, quantity discounts, standardization, value analysis, or cooperative purchasing.
• Provides guidance and assistance to other employees, as required.
• Researches market sources and suppliers to locate and ensure the most cost-effective and competitive pricing for the procurement of supplies and services.
• Engages in procurement planning with campus departments.
• Routinely meets and communicates with campus departments to identify and provide high-quality service to meet their needs.
• Provides accurate, complete, and up-to-date information in a professional, courteous, efficient, and timely manner.
• Effectively communicates purchasing policies and procedures to all campus departments and interprets said policies and procedures as necessary.
• Edits requisitions and confers with departments regarding requirements, specifications, quantity, quality, and delivery.
• Performs contract administration, including liaison between suppliers and departments, compliance with contract terms and conditions, compliance with grant requirements, negotiation of contract amendments, extensions, and change orders.
• Confers with consultants, contractors, and suppliers to acquaint them with procurement policies and procedures and to obtain information on required products or services.
• May assist in validation, reconciliation, and process receiving reports, vendor invoices, and other payment documents.
• Administers and monitors assigned contracts to the commodities and services assigned.
• Prepares and maintains accurate records and documentation on all solicitations, responses, purchases, contracts, correspondence, and related follow-up.
• Maintains individual workload statistics.
• Directly oversees distribution and completion of all contract renewals monthly to other Procurement Specialists.
• Manages and supervises the operation of Jaggaer and Banner systems for Procurement functions and communicates with Finance Tech personnel to operate and improve the system.
• Performs other related duties as required.
• Represents the university at trade fairs, conferences, and community group meetings.
• Attends procurement-related meetings and presents seminars for the presentation of university policies.
• Represents the Department at senior staff meetings and university committee meetings on behalf of the Director and acts in lieu of his/her presence on a periodic basis.

Benefits

• competitive salary
• health, dental, vision, life insurance, AD & D, long-term disability
• 3 weeks paid vacation per year
• 3 weeks of accrued sick leave per year
• 13 paid holidays
• retirement
• generous education assistance for an employee, spouse and dependent children taking classes at UCM

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level