VMO Procurement Specialist II

Arthrex•Pendleton, SC

1d•Onsite

About The Position

Arthrex is a global medical device company and leader in orthopedics medical education. With a corporate mission of Helping Surgeons Treat Their Patients Better™, Arthrex has pioneered the field of arthroscopy and develops more than 1,000 innovative products and procedures each year that support all aspects of orthopedics. The Vendor Management department based in Naples, FL Arthrex is actively searching for a VMO Procurement Specialist II to join the Legal team in Pendleton, SC. The main objective is to participate in all functions of the Vendor Management Process for indirect procurement activities to ensure company operational needs are met, considering price, quality, and delivery to ensure continuity of supply.

Requirements

Intermediate Microsoft Excel, PowerPoint, and Word skills
Working knowledge of SAP ERP system
Problem solving and analytical skills with high attention to detail
Intermediate to Advanced Microsoft Excel skills (pivot tables, VLookups)
Ability to negotiate pricing with vendors
Strong working knowledge of SharePoint
Ability to lead meetings and present data
Strong collaboration skills
Previous experience in contract administration is required for this role.
Self-starter.
Excellent judgment, highly discrete and able to maintain a high level of confidentiality.
Strong organizational, problem solving, and analytical skills.
Conceptual knowledge and understanding of Information Technology.
Interpret licensing terms and conditions and product use rights for software publishers (e.g. Microsoft, SAP, Adobe).
ERP systems experience - SAP Procure to Pay Module & SAP Finance to Manage: Invoices - minimum 2 years’ experience, preferred.
High familiarity with contract lifecycle management software, Microsoft Word’s redlining features, and strong ability to analyze pricing data.
Bachelor’s degree required
2 + years of relevant procurement related work experience required
Excellent problem solving, time management, and communication skills required
Proven contract/agreement negotiation skills, review and monitoring experience

Nice To Haves

Software Asset Management knowledge preferred
Knowledge of Software publishers is preferred

Responsibilities

Evaluate and onboard vendors while ensuring vendor relationships are in the best interest of Arthrex
Facilitate vendor additions to the approved supplier list
Establish and maintain internal and external customer/vendor relations
Evaluate and compare vendor quotes and make recommendations based on findings
Identify savings opportunities for software purchases, renewals, areas of rationalization
Perform ongoing review of software agreements to comply with renewal timeframes and term notices
Maintain software license repository in appropriate tool improving the quality and reliability of the data
Facilitate contract negotiations with stakeholders and vendors to mitigate risk and secure favorable terms.
Manage and monitor renewal records to ensure adherence to contract terms.
Conduct contracts redline reviews
Provide contract related issue resolution, both internally and externally
Create purchase requests (PREQ), purchase orders (PO), and goods receipts (GR) in SAP and validate data
Reconcile monthly American Express expenses for credit card purchases
Follow up on PO’s not delivered by their due date, expedite as required, and update delivery date on PO
Review / send invoices for approval and work with Accounts Payables to ensure vendor payments are executed timely
Review orders for completeness, accuracy and compliance with existing policies and ensure all purchasing procedures and guidelines are followed
Demonstrate a continual effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively with other departments to provide a quality and seamless operation
Prepare, review, and deliver reports and analytics as needed
Identify and recommend process improvements to VMO processes
Manage day-to-day relationships with key vendors through supporting activities including ordering and issue resolution
Partner with internal customers to lead and direct them in vendor and contract management processes