2026

St Johns County Sheriff's Office•Saint Augustine, FL

7d•Onsite

About The Position

The Procurement Specialist is responsible for supporting the agency’s procurement and inventory operations by maintaining accurate vendor and inventory records, processing inventory-related submissions for Agency members, assisting staff with procurement needs and quotes, monitoring stock levels and pricing, and ensuring timely, organized, and compliant purchasing activities.

Requirements

High School Diploma or Equivalency
Valid Florida Driver's License
Advanced computer literacy
Advanced knowledge of Microsoft Word, Excel, and PowerPoint
Knowledge of purchasing and bidding principles and practices
Knowledge of applicable software preferred
Basic knowledge of general office equipment
Report directly to Supervisor
Adhere to laws/agency policy/rules/ regulations/SOP/ procedures
Maintain confidentiality/security of files and information obtained in the course of employment
Process/compile/disseminate record/public record information as directed by approving authority in accordance with lawful requirements
Maintain continuity and operational efficiency by accurate and timely dissemination of information to Staff and co-workers
Exhibit excellent teamwork skills
Take initiative, overcome obstacles, and maintain momentum on assignments.
Work independently as necessary with general guidance from supervisor to make decisions while exercising good judgment
Comprehend and follow verbal and written instructions in technical and non-technical language
Anticipate questions, issues, and concerns to act as an effective troubleshooter
Ability to prepare detailed, complete, and timely documentation
Apply logical and team-based problem-solving techniques that build collaboration and ensure efficient use of resources
Uphold poise while dealing with individuals in difficult situations while exhibiting tactfulness and diplomacy
Professional interaction with colleagues, other public agencies, developers, contractors, consultants, and the general public
Possess good interpersonal and communication skills
Adhere to leave, overtime and attendance policies/procedures (i.e. arrive promptly, regular attendance at work, notification to supervisor regarding absence from work due to illness or untimely incidents, etc.)
Regular attendance is critical to the success of this position and assignment and is required of all Agency personnel.
All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.
Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves, other employees, or the public.
This job description in no way states or implies the listed duties are the only duties to be performed by the employee occupying this position.
Employee will be required to follow any other job-related instructions and to perform any other job-related duties requested by his/her supervisor.

Nice To Haves

Familiarity with the global best practices of public procurement through NIGP

Responsibilities

Greet and assist walk-ins
Enter new vendors into the financial software system and updating existing records as requested
Source, evaluate, select, and establish a working relationship with new vendors/suppliers as needed
Maintain current Certificates of Liability Insurance and check for expiring certificates monthly
Maintain and update supplier/vendor catalogs, as well as evaluating supplier performance and pricing
Update the Non-Stock Items spreadsheet quarterly
Update the New Hire Deputy Cost spreadsheet quarterly
Compare vendor pricing/research bulk ordering price reductions for applicable items as needed
Familiarity with the global best practices of public procurement through NIGP
Assist with obtaining quotes as needed and reviewing the quotes received for accuracy/completeness
Complete procurement related forms
Respond to procurement related questions
Enter requisitions as needed for Vendor purchases of supplies/equipment and for replenishment of inventory stock
Review and process inventory-related submissions from Agency members once eligibility is confirmed
Confirm requisitions for Amazon are approved within the required timeframe
Confirm all Created and Allocated Requisitions are addressed and resolved within a timely manner
Review and utilize the Reorder Report and adjust Reorder Points as related to in-house stock items
Conduct a weekly review of Purchase Orders to confirm Vendor’s receipt and confirmation
Backup for processing, reviewing, and sending all Purchase Orders to the requestor or to the Vendor
Send Issued Property lists to employees/staff and document returned agency issued uniforms, equipment, and supplies
Coordinates the return of items when an agency employee transfers to a different division
Notifies newly promoted or transferred employees of eligible applicable items
Completes Adjustments as requested for inventory-related items
Assist with yearly Central Supply Inventory
Manage a variety of competing tasks and priorities while meeting deadlines
Compile data/run reports at the request of management
Maintain complete and accurate files via the agency software
Other duties as assigned