Procurement Specialist I

State of North Carolina•Caswell Bldg. Wake, NC

7d•Onsite

About The Position

The primary purpose of this position is to research availability, obtain pricing/quotes, developing written specifications, create and post solicitation documents (RFQs, IFBs, and simple RFPs), identify potential vendors for solicitations, evaluate Vendor responses with regards to the prices offered, quality of goods or services, reputation and performance capabilities of the vendor, conformity to the specifications, transportation charges and delivery dates, and delivery schedule for the procurement of goods and services for the North Carolina Community College System Office.

Requirements

Demonstrated proficiency in procuring goods and services, including developing and processing Statements of Work (SOWs), RFQs, IFBs, and simple RFPs.
Working knowledge of North Carolina State procurement laws, general statutes, administrative code, and purchasing requirements for both IT and non-IT commodities and services.
Knowledge of procurement and supply management principles, including market conditions, economic factors, transportation methods, purchasing policies, procedures, contract administration, document tracking, and reporting requirements.
Proficiency with Microsoft Office applications (i.e., Word and Excel) and the ability to create, maintain, and manage purchasing records and files.
Strong verbal and written communication skills with the ability to effectively collaborate with clients, internal stakeholders, and coworkers to plan, schedule, and support procurement activities.
Bachelor’s degree from an appropriately accredited institution, or Associate degree in business or related field of study from an appropriately accredited institution and two years of procurement experience; or equivalent combination of education and experience.

Responsibilities

Research availability, obtain pricing/quotes, and develop written specifications.
Create and post solicitation documents (RFQs, IFBs, and simple RFPs).
Identify potential vendors for solicitations.
Evaluate vendor responses based on price, quality, reputation, performance capabilities, conformity to specifications, transportation charges, delivery dates, and delivery schedule.
Provide information to staff and contract/business owners in the development of purchase requisitions.
Review and process purchase requisitions for accuracy and ensure correct procurement methods.
Research Statewide Term Contracts and Agency Term Contracts.
Obtain quotes.
Process e-requisitions up to $5,000 without Purchasing Director’s approval.
Provide technical assistance to individual community colleges regarding purchasing.
Maintain a working knowledge of current laws, policies, and procedures related to North Carolina State procurement processes.
Communicate appropriate policies and procedures orally and in writing to system office staff, oversight agencies contacts, contractors, and vendors.
Analyze problems and make decisions based on law and current policies and procedures.
Provide technical assistance, information, and guidance in purchasing regulations, e-procurement, equipment inventory control procedures/practices, and disposition to community college purchasing and equipment personnel.
Assist with the coordination and classroom training on the use of the NC E-Procurement System.
Serve as the Security Administrator for the NC e-Procurement System to set up and maintain user requests.

Benefits

Health insurance options
Standard and supplemental retirement plans
NCFlex program (numerous high-quality, low-cost benefits on a pre-tax basis)
Paid vacation
Sick leave
Community service leave
Paid parental leave
Personal observance is available to eligible employees
Twelve (12) holidays/year
Fourteen (14) vacation days/year which increase as the length of service increases and accumulate year-to-year
Twelve (12) sick days/year which is cumulative indefinitely
Longevity pays lump sum payout yearly (based on length of service beginning 10 years and up)
401K, 457, and 403(b) plans