Procurement Specialist 2

State of Iowa•Eldora - 50627 - Hardin County, IA

1d•Onsite

About The Position

The Iowa Department of Health and Human Services (HHS), Division of State-Operated Specialty Care, Bureau of State Training School (STS) is seeking a Procurement Specialist 2 to join our team! This is a full-time position working Monday – Friday, 8:00 a.m. – 4:30 p.m. with strong opportunity for advancement, growth, and development. The Procurement Specialist 2 is responsible for processing all financial aspects of the facility including expenses, future expenses, and contracts. While ordering/purchasing is a part of procurement, this position encompasses a wider range of activities including sourcing, negotiating contracts, and managing long-term supplier relationships. Please include specific evidence of how your experience and/or education fulfill the Minimum Qualifications listed at the end of this advertisement. Primary duties include: Purchase supplies, equipment, and services for STS, including a large variety of standardized, expendable, and non-expendable items. Prepare all purchasing and payment documents for STS ensuring all purchases/payments are completed within the Code of Iowa, Iowa Administrative Code, and DAS-SAE Accounting Policy & Procedures Manual. Prepare and manage all contracts/contract documents, Requests for Proposals (RFPs), Requests for Bids (RFB), and Requests for Quotes (RFQ) for the facility. Pre-audit (Level 1) financial documents for accuracy while meeting the requirements of the State of Iowa Auditors, DAS-SAE Accounting Policy & Procedures Manual, and HHS prior to approval. Work closely with the State Auditor’s Office to complete the annual audit of the financial statements. Prepare excess facility inventory for transfer to other HHS State-Operated Specialty Care Division facilities or GovDeals. Maintain a current listing of all vehicles for STS. Schedule any vehicle or equipment repairs, replacements or purchases. Applicants will be required to complete a background check to be considered for this position. STS offers a holistic social, behavioral, psychiatric, academic, and vocational program that utilizes evidence-based practices to provide a secure setting, rooted in treatment, for males ages 12 to 18 years old who have been adjudicated delinquent. STS provides individualized treatment plans and offers comprehensive education with the goal of successfully transitioning young men back into the community. If you enjoy rewarding yet challenging work and helping young men find stability in their lives and security in their future, this is this the right job for you. Your work at STS has the potential to help pull these young men together and change their futures. For more STS info: https://hhs.iowa.gov/family-community/specialty-care-facilities/state-training-school

Requirements

Six years of full-time work experience in the procurement of technical, standardized, expendable, and non-expendable items.
Graduation from an accredited four-year college or university with a degree in business or public administration, accounting, or economics, and experience equal to two years of full-time work in the procurement of technical, standardized, expendable, and non-expendable items.
A total of six years of education and/or full-time experience (as described in number one), where thirty semester hours of accredited college or university coursework in any field equals one year of full-time experience.
Current, continuous experience in the state executive branch that includes eighteen months of full-time work as a Procurement Specialist 1.

Responsibilities

Purchase supplies, equipment, and services for STS, including a large variety of standardized, expendable, and non-expendable items.
Prepare all purchasing and payment documents for STS ensuring all purchases/payments are completed within the Code of Iowa, Iowa Administrative Code, and DAS-SAE Accounting Policy & Procedures Manual.
Prepare and manage all contracts/contract documents, Requests for Proposals (RFPs), Requests for Bids (RFB), and Requests for Quotes (RFQ) for the facility.
Pre-audit (Level 1) financial documents for accuracy while meeting the requirements of the State of Iowa Auditors, DAS-SAE Accounting Policy & Procedures Manual, and HHS prior to approval.
Work closely with the State Auditor’s Office to complete the annual audit of the financial statements.
Prepare excess facility inventory for transfer to other HHS State-Operated Specialty Care Division facilities or GovDeals.
Maintain a current listing of all vehicles for STS.
Schedule any vehicle or equipment repairs, replacements or purchases.