Procurement Quartermaster

Collin College•Plano, TX

5d•Onsite

About The Position

The procurement quartermaster plays a critical role in the efficient operation of the Collin College Police Department (CCPD) by managing procurement activities and maintaining inventory of equipment and supplies. Ensure all procurement processes adhere to college policies, state regulations, and CCPD General Orders. Responsible for maintaining accurate records, coordinating equipment repairs, and overseeing the issuance and retrieval of departmental equipment.

Requirements

Knowledge of state procurement laws, regulations, and procedures
Strong analytical skills with the ability to assess costs, benefits, and risks associated with procurement decisions
Strong organizational skills
Attention to detail
Excellent communication skills, both written and verbal, with the ability to interact professionally with vendors, department personnel, and college administrators
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with procurement software/systems
Ability to prioritize tasks, manage multiple projects simultaneously, and work effectively under pressure
High School diploma or GED and (2) years of experience in procurement, inventory management, or a related field.
This position is required to be in person as authorized by state law.
This position is Security Sensitive, therefore, candidates will be subject to a criminal background check.

Nice To Haves

Certified Professional Public Buyer (CPPB) or Certified Public Procurement Officer (CPPO) designation.
Familiarity with Texas procurement requirements.
Experience with grants management and federal procurement guidelines.

Responsibilities

Coordinate and execute the procurement of equipment, supplies, and services necessary for the Collin College Police Department.
Coordinate with Collin College departments, such as accounts receivable and accounts payable to ensure compliance with Collin College policies and practices.
Develop and maintain vendor relationships to ensure competitive pricing and timely delivery of goods and services.
Monitor inventory levels within Omnigo Software and reorder supplies as necessary to maintain operational readiness.
Maintain accurate records of purchases, inventory, and equipment issued to department personnel.
Coordinate equipment repairs and manage warranty claims with vendors and manufacturers.
Conduct regular audits of departmental inventory to ensure compliance with established procedures.
Develop and implement policies and procedures related to procurement and inventory management.
Prepare and monitor departmental budget allocations related to procurement and equipment maintenance.
Provide training and guidance to department personnel on proper equipment use, care, and maintenance.
Assist in the preparation of reports and presentations related to procurement activities and inventory status.
Maintain open communication with vendors approved by Collin College for vehicle repairs.
Maintain all vendor files for vehicle repairs requiring the usage of the departmental budget, digital and physical files.
Provide and/or present departmental financial and/or usage reports for all department vehicles as needed by the Chief of Police, to include repair costs for each CCPD patrol unit, routine maintenance costs for each patrol unit, mileage, engine hours, oil life percentages, or registration dates for each unit.
Responsible for the strategic and daily oversight of a law enforcement agency's vehicle and equipment inventory.
Ensure that patrol cars, specialized units and non-emergency vehicles are safe, reliable, and operationally ready at all times.
Oversee the entire process from researching and purchasing new vehicles to decommission and old assets.
Coordinate preventative maintenance and oversee third-party repairs to minimize vehicle downtime.
Manage the installation of specialized police gear, including light bars, sirens, mobile data computers (MDCs) and radio systems.
Ensure all vehicles meet legal, safety, and environmental standards including emissions testing, licensing, and insurance.
Act as the primary point of contact between the police department, administration, and external vendors.
Perform other duties as assigned.
Perform all duties to maintain all standards in accordance with college policies, procedures, and Core Values.