Procurement & Property Manager

Cherokee Federal•Guam, GU

16d

About The Position

The Procurement & Property Manager provides general supervision over professional, technical, and clerical staff engaged in purchasing activities. The role plans, directs, and coordinates organizational purchasing to ensure performance standards and customer requirements are met, while planning for future support requirements. The manager oversees the Procure to Pay process, supplier evaluation and selection, solicitations, purchasing documentation, contracts, purchase orders, receiving, and accounts payable. The role ensures procurement activities comply with applicable FAR/DOSAR regulations, Mission Policy, USG rules, and organizational procedures. It also monitors performance and spending, develops and updates procedures and training, allocates staff resources, and ensures required department reporting is accurate and timely.

Requirements

Bachelor’s degree in public administration, management, business law, finance, purchasing, or a closely related field.
Four years of progressively responsible experience in public purchasing, asset management, and financial operations, including supervisory responsibilities.
Knowledge of procurement and supply-chain management principles and practices.
Knowledge of business practices related to purchasing.
Knowledge of laws, policies, and procedures governing public procurement and contracts.
Knowledge of administrative problem solving and implementing effective solutions.
Knowledge of cost accounting as it relates to price and cost analysis.
Fluent English speaking, reading, and writing at Level IV.
Demonstrated computer skills in MS Word, Excel, Access, and Outlook.
Excellent written and verbal communication skills.
Skill in project and program management.
Must be a US citizen, possess a US Passport, and have a background suitable to obtain a SECRET clearance.
Must pass Cherokee Federal pre-employment qualifications.

Nice To Haves

UAE experience is preferred.

Responsibilities

Provide general supervision over professional, technical, and clerical staff engaged in purchasing activities.
Plan, direct, and coordinate purchasing activities to meet performance standards, customer requirements, and future support needs.
Oversee the Procure to Pay process, including assigning procurement requests, requesting revisions, supervising acquisitions, authorizing purchase orders, and managing receiving and accounts payable.
Maintain category source literature, procurement documentation, and filing.
Evaluate prospective suppliers for their ability to meet organizational needs and deliver goods and services on time, in agreed quantities, and to required quality measures.
Determine procurement methods under FAR regulations, select suppliers, and implement agreements intended to promote continual improvement and cost savings.
Estimate costs and request quotations through phone, correspondence, published price lists and catalogs, or RFQs in accordance with FAR/DOSAR regulations.
Use price analysis, cost analysis, and/or cost realism analysis to establish fair and reasonable prices.
Compare supplier quotations and offers to identify effective and competitive pricing; award or recommend contract awards.
Review solicitations and contracts for compliance and opportunities for improvement.
Manage the solicitation process, review and approve purchase orders and amendments, and ensure delivery under agreed terms and conditions.
Manage contracts for commercial items using approved formats and assist in establishing standard contract clauses for contracts, solicitations, and purchase orders.
Negotiate supplier arrangements to achieve value for money and maintain and optimize service levels across expenditure categories.
Ensure compliance with Mission Policy, USG rules, regulations, and procurement policies and procedures by reviewing and monitoring procurements conducted by specialists, departments, or agencies.
Monitor ICASS metrics to ensure procurement and property department performance meets quality standards.
Review and update Standard Operating Procedures to reflect process and policy changes; establish, maintain, and disseminate procurement procedures, manuals, and related documents.
Establish staff priorities and allocate personnel resources to achieve program objectives.
Develop and conduct procurement training for staff.
Design reporting and monitoring mechanisms that highlight spending and category/supplier cost savings and validate supplier performance and concerns.
Ensure Weekly Status Updates, Production Control Reports, and other required department reporting are completed accurately and on time.
Maintain a high degree of confidentiality.
Perform other job-related duties as assigned.