Procurement Professional

University of Arkansas • Fayetteville, AR

7d • Onsite

About The Position

The Procurement Professional serves as a key point of contact for Procurement Services and provides front-line support to university departments, suppliers, and other stakeholders. This position manages general office operations, responds to procurement-related inquiries, monitors shared departmental communication channels, coordinates meetings and events, and ensures visitors and campus partners receive professional and timely assistance. This position provides administrative support for the university's purchasing, contracting, supplier management, travel, and eProcurement operations. Responsibilities include assisting with the preparation and maintenance of solicitation and contract documents, supporting supplier onboarding activities, maintaining certificates of insurance and other supplier records, processing data entry and document uploads within Workday and other university systems, and ensuring procurement files are complete, organized, and accessible. The Procurement Professional is responsible for coordinating a variety of office management functions. These duties include maintaining office supply inventories, coordinating service requests for office equipment, managing departmental administrative records, tracking office assets, and supporting special projects and continuous improvement initiatives that enhance the effectiveness and efficiency of Procurement Services. The Procurement Professional maintains procurement records in accordance with university policies, Arkansas laws, and applicable records retention requirements. The position is responsible for managing electronic and physical filing systems, supporting contract repository administration, scanning and indexing documents, preparing routine reports, monitoring data quality, and assisting with audit requests by locating and organizing supporting documentation. The position also supports the university's procurement card and travel programs by maintaining cardholder records, coordinating card issuance and distribution activities, tracking required documentation, assisting with administrative processes related to travel and card programs, and providing guidance to employees regarding routine procedures and requirements. The successful candidate will demonstrate strong customer service skills, attention to detail, sound judgment, and the ability to manage multiple priorities while working collaboratively with campus departments, suppliers, and colleagues. The position is expected to contribute to a culture of service excellence, continuous improvement, compliance, and operational effectiveness within Procurement Services. Regular, reliable, and non-disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Requirements

• High school diploma or equivalent
• At least two years of experience with Microsoft Office Suite
• Experience using Workday
• At least one year of experience in a professional office environment
• Experience with technology platforms used for reporting, web content updates, and related administrative functions

Nice To Haves

• At least three years of experience working with Microsoft Excel
• At least one year of procurement-related experience

Responsibilities

• Serves as a key point of contact for Procurement Services and provides front-line support to university departments, suppliers, and other stakeholders.
• Manages general office operations, responds to procurement-related inquiries, monitors shared departmental communication channels, coordinates meetings and events, and ensures visitors and campus partners receive professional and timely assistance.
• Provides administrative support for the university's purchasing, contracting, supplier management, travel, and eProcurement operations.
• Assists with the preparation and maintenance of solicitation and contract documents.
• Supports supplier onboarding activities.
• Maintains certificates of insurance and other supplier records.
• Processes data entry and document uploads within Workday and other university systems.
• Ensures procurement files are complete, organized, and accessible.
• Maintains office supply inventories.
• Coordinates service requests for office equipment.
• Manages departmental administrative records.
• Tracks office assets.
• Supports special projects and continuous improvement initiatives that enhance the effectiveness and efficiency of Procurement Services.
• Maintains procurement records in accordance with university policies, Arkansas laws, and applicable records retention requirements.
• Manages electronic and physical filing systems.
• Supports contract repository administration.
• Scans and indexes documents.
• Prepares routine reports.
• Monitors data quality.
• Assists with audit requests by locating and organizing supporting documentation.
• Supports the university's procurement card and travel programs by maintaining cardholder records, coordinating card issuance and distribution activities, tracking required documentation, assisting with administrative processes related to travel and card programs, and providing guidance to employees regarding routine procedures and requirements.

Benefits

• University contributions to health, dental, life and disability insurance
• Tuition waivers for employees and their families
• 12 official holidays
• Immediate leave accrual
• Choice of retirement programs with university contributions ranging from 5 to 10% of employee salary

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED