Procurement Operations Specialist

Careers•San Antonio, TX

13h•Onsite

About The Position

The Procurement Operations Specialist is a pivotal and important role in driving the operational performance of the supply chain team internally and externally. Working across supply chain, engineering, and program teams, the Procurement Operations Specialist will manage a variety of front-end and operational procurement work-flows. This role is responsible for managing supplier on-boarding processes, driving material flow, owning NDAA compliance, partnering with internal teams for forecasting and supply planning, and tracking supplier performance against KPIs.

Requirements

Bachelor’s degree in Supply Chain Management, Business Administration, Finance, or a related field—or equivalent work experience
2–5 years of experience in procurement, purchasing, buying, or supply chain operations
Knowledge of electronic components, mechanicals, electro-mechanicals, and subcontracting services
Proficiency with ERP systems (SAP, Oracle, Microsoft Dynamics, or similar); experience with procure-to-pay platforms
Working knowledge of procurement fundamentals: PO management, 3-way match, and supplier management
Strong analytical skills; proficiency in Microsoft Excel for spend analysis and reporting
Excellent written and verbal communication skills; ability to work cross-functionally with Accounting, Operations, and Program Management
High attention to detail and the ability to manage multiple priorities in a fast-paced environment
Strong negotiation and communication skills
Ability to manage multiple priorities and meet deadlines
Detail-oriented with strong analytical and problem-solving abilities
Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
Understanding of shipping, logistics, and international trade regulations
Eligible to obtain and maintain a security clearance, which usually requires US citizenship.

Nice To Haves

Familiarity with NDAA compliance requirements (Section 889, country-of-origin rules) preferred
Direct experience in the Uncrewed Aircraft Systems (UAS) or robotics industry
An active security clearance
Prior experience in a fast-paced startup environments

Responsibilities

Manage supplier on-boarding processes across the company to ensure supplier compliance to company and customer requirements
Drive the material flow into internal and external manufacturing locations and ensure supportability for customer programs
Own the execution and program management of NDAA compliance internally and with the supply chain
Partner with internal teams to ensure proper forecasting and supply planning activities are operational and driving possible business outcomes
Track and drive supplier performance against established KPIs
Work with Supply Chain and Commodity managers to strategically source new suppliers in line with new programs and product development efforts
Lead or support the on-boarding of new suppliers, including collection of required documentation (W-9, certificates of insurance, banking information, compliance certifications)
Set up new vendors in the ERP/procurement system and ensure supplier records are complete and accurate
Coordinate cross-functionally with Finance, Legal, and Quality to ensure new suppliers meet company requirements
Place purchase orders accurately and on time in response to approved purchase requisitions and customer demand signals
Receive goods and services against open purchase orders in the ERP system; ensure receipt documentation is accurate and complete
Manage the full procure-to-pay (P2P) cycle from requisition through PO issuance, receipt, and invoice resolution
Monitor open POs, expedite as needed, and communicate delivery status to internal stakeholders
Track the shipment and receipt of critical material for prototype and production builds as well as key material requirements for customer programs
Partner with the Accounting/Finance team to review, match, and clear supplier invoices against purchase orders and receiving documents (3-way match)
Resolve invoice discrepancies, pricing variances, and quantity mismatches in a timely manner
Support month-end close activities by ensuring POs and receipts are accurately reflected in the system.
Manage supplier escalations and issues related to material receipts and invoice processing
Track and measure supplier on-time delivery (OTD) performance against committed dates
Conduct regular supplier performance reviews; identify trends, root causes, and corrective action plans for underperforming suppliers
Maintain delivery performance data and communicate results to internal stakeholders and suppliers
Partner with the Quality organization to address supplier non-conformance issues and root cause corrective action
Drive programs to ensure compliance with country-of-origin requirements and the National Defense Authorization Act (NDAA)
Collect, validate, and maintain supplier documentation related to country of origin, certificates of compliance, and NDAA representations
Partner with legal, finance, and program management to ensure procurement activities align with regulatory and contractual obligations
Flag and escalate non-compliant components or suppliers and work cross-functionally to identify compliant alternatives
Maintain and report on key procurement and supply chain KPIs including on-time delivery, purchase price variance (PPV), PO cycle time, invoice accuracy, and spend by category/supplier
Track and analyze trends in key spend categories; surface insights and recommendations to management
Leverage ERP and analytics tools to generate regular and ad hoc procurement reports