Procurement Operations Specialist - Major Events & Event Operations

Fanatics Commerce • Jacksonville, FL

3d • Hybrid

About The Position

Fanatics Commerce is seeking a Procurement Operations Specialist to join the Major Events sub-department of Event Operations. This role is crucial for driving procurement accuracy, vendor operations integrity, and controls across Major Events and Event Operations. The specialist will act as the operational backbone, supporting event teams throughout the entire purchase order lifecycle, from vendor onboarding and PO creation to invoice reconciliation and month-end close. This position serves as the key liaison between Event Operations and the Accounting and Finance organization, ensuring all vendor, purchasing, and spend-related activity is accurate, compliant, and timely. The role leverages data, automation, and AI-enabled insights to deliver business and fan impact.

Requirements

• 2–5 years of experience in operations coordination, procurement, or a related administrative or finance-adjacent role.
• Demonstrated experience owning or supporting a purchase order or procurement process end-to-end, including creation, tracking, reconciliation, and closeout.
• Strong cross-functional communication skills, with a proven ability to collaborate effectively between operational and finance/accounting teams.
• Proficiency with finance, vendor support, and accounts payable systems such as SAP, Oracle, NetSuite, or Coupa strongly preferred.
• Excellent organizational skills with high attention to detail and the ability to manage multiple priorities in a fast-paced, event-driven environment.
• Experience preparing financial and operational reports including spend tracking, accruals, invoice reconciliation, and month-end close support.
• Ability to identify process gaps, document workflows, and implement improvements that strengthen financial controls and operational efficiency.
• Bachelor's degree in Business, Finance, Operations, or a related field preferred, or an equivalent combination of education and relevant work experience.

Responsibilities

• Partner cross-functionally with Operations, Event Teams, Accounting, Finance, Accounts Payable, and vendors to ensure alignment and smooth execution across all purchasing and financial operations activities.
• Serve as the primary point of contact for event teams on purchasing and financial process questions, removing operational roadblocks and enabling teams to move quickly and accurately.
• Coordinate with cross-functional partners to ensure operational and financial readiness for events, projects, and business initiatives.
• Support the delivery of seamless fan-facing major events and event activations by ensuring financial and operational infrastructure is accurate, compliant, and ready to perform.
• Resolve vendor and invoice discrepancies quickly and thoroughly.
• Maintain organized vendor documentation and purchase order records.
• Provide timely spend tracking and reporting that gives Operations and Finance leadership the visibility they need to make fan-first decisions.
• Develop, document, and continuously improve procurement, purchasing, and financial operations processes to drive consistency, compliance, and operational efficiency.
• Identify process improvement opportunities, recommend solutions, and implement best practices to strengthen financial controls and reduce manual effort.
• Leverage finance and procurement systems — including platforms such as SAP, Oracle, NetSuite, or Coupa — to drive automation, accuracy, and scalability across the PO and vendor lifecycle.
• Contribute to a culture of continuous improvement by proactively surfacing inefficiencies and proposing data-driven solutions.
• Own the end-to-end purchase order lifecycle, including PO creation, submission, approvals, status tracking, revisions, and closeout, with a high degree of accuracy and compliance.
• Own the vendor onboarding process, ensuring all vendors are properly established, documented, and maintained within company systems.
• Support month-end and year-end close activities by tracking outstanding invoices, accruals, and open commitments to enable accurate and timely financial reporting.
• Prepare and maintain reporting on vendor status, PO activity, invoice processing, spend tracking, accruals, and reconciliations to support Operations and Finance leadership.
• Apply AI and technology to improve efficiency, quality, and outcomes.
• Use data and digital tools to inform decisions and enhance performance.
• Demonstrate curiosity and adaptability in adopting new technologies and ways of working.
• Contribute to a culture of innovation and continuous improvement.

Benefits

• 401k
• health_insurance
• dental_insurance
• vision_insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level