Procurement Operations Specialist

Western Governors University • Raleigh, NC

7d • Onsite

About The Position

Join our team and play a key role in delivering efficient, compliant, and high-quality procurement operations. As a Procurement Operations Specialist, you will support the end-to-end procure-to-pay process and partner closely with stakeholders, suppliers, and internal teams to ensure smooth purchasing and payment workflows.

Requirements

• High school diploma + 3 years' experience in procurement or supply chain management
• 1 year of experience executing the procure-to-pay process and using related systems
• Strong communication skills with the ability to interact professionally with stakeholders, suppliers, and cross-functional partners
• Knowledge of procurement processes, systems, and procure-to-pay workflows
• High attention to detail with a focus on accuracy and quality
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines
• Ability to quickly learn processes and adapt in a fast-paced environment
• Proficiency in Microsoft Office Suite, especially Excel and Word

Nice To Haves

• Experience with procurement or ERP systems such as Workday or other e-procurement tools
• Basic accounting knowledge
• Professional certification in procurement or supply chain (CPSM, CPIM, or similar)

Responsibilities

• Execute supplier registration processes, ensuring all records are accurate, complete, and compliant with policies
• Process purchase requisitions and purchase orders within defined service levels and quality standards
• Investigate and resolve invoice and purchase order discrepancies in collaboration with Accounts Payable, stakeholders, and suppliers
• Provide guidance, support, and training to stakeholders and suppliers on procurement processes and tools
• Maintain procurement systems and tools, including punchout catalogs and third-party ordering sites, ensuring data integrity and timely updates
• Monitor procurement inbox and respond to or route inquiries related to assigned responsibilities
• Review and reconcile procurement card transactions, working with stakeholders to verify spend accuracy

Benefits

• bonuses
• medical, dental, vision, telehealth and mental healthcare
• health savings account and flexible spending account
• basic and voluntary life insurance
• disability coverage
• accident, critical illness and hospital indemnity supplemental coverages
• legal and identity theft coverage
• retirement savings plan
• wellbeing program
• discounted WGU tuition
• flexible paid time off for rest and relaxation with no need for accrual
• flexible paid sick time with no need for accrual
• 11 paid holidays
• other paid leaves, including up to 12 weeks of parental leave

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED