Procurement Officer - Finance (Prescott)

Yavapai County Government • Prescott, AZ

2d • Onsite

About The Position

Yavapai County's Finance department is seeking a dedicated and collaborative Procurement Officer to support the County’s continued implementation of a centralized procurement function. This newly budgeted position has been established as part of the County's efforts to enhance, streamline, and standardize procurement practices across all departments. This position will play a key role in developing and supporting centralized procurement processes, promoting responsible stewardship of public funds, ensuring compliance with applicable laws and policies, and providing guidance and support to departments throughout the procurement lifecycle.

Requirements

• Bachelor’s Degree in business administration or a related field
• A minimum of three (3) years of procurement experience.
• An equivalent combination of directly related work experience and education as well as a professional procurement certification may substitute for the degree requirement on a year-per-year basis.
• Must possess a valid Arizona driver’s license.
• Knowledge of procurement principles and reporting requirements.
• Knowledge of procurement programs, including their reporting capabilities.
• Knowledge of business English, spelling, grammar, punctuation, and composition.
• Knowledge of clerical office practices and procedures.
• Knowledge of research techniques and report writing.
• Knowledge of current Microsoft Office software.
• Knowledge of filing and recordkeeping.
• Skill in communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Skill in establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Skill in organization and adherence to detail.
• Ability to prioritize, schedule, and organize work to meet established deadlines.
• Ability to keep management informed of key operating issues affecting the department.
• Ability to remain current in knowledge required to perform assigned duties.
• Ability to handle confidential matters and maintain discretion always.
• Ability to work professionally and effectively with co-workers, clients, and the general public.
• Ability to act with courtesy, tact, and diplomacy.

Nice To Haves

• Procurement Certification such as a NIGP-CPP is preferred.

Responsibilities

• Develops specifications, scope of work, technical questionnaires, contract terms & conditions for invitations for bids, request for proposals, request for qualifications and request for quotations as applicable for the procurement of products, equipment, contracted services, technology, and professional services.
• Conducts pre-solicitation conferences and prepares solicitation addendums and contract amendments.
• Facilitates evaluation teams in the review and scoring of solicitation responses; structures requests for best and final offers, coordinates interview sessions, and negotiates contracts.
• Performs complex and accurate bid/proposal price/cost analysis for a variety of products and/or services.
• Responds to questions and requests for information from staff, Board of Supervisors, suppliers, and the general public.
• Collaborates with internal and external representatives to resolve issues.
• Performs other job-related duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level