Procurement Officer

Virginia Information Technologies Agency • Richmond, VA

1d • $57,733 - $90,000 • Hybrid

About The Position

This position is responsible for providing efficient and timely delivery of service for the agency in procuring goods, supplies, equipment, and services in accordance with the Virginia Public Procurement Act, the Virginia Agency Procurement and Surplus Property Manual, VITA IT policies, Department of Accounts Commonwealth Accounting Policies and Procedures Manual, and other federal, state, and agency rules and requirements. The role involves coordinating outgoing mail and packages, managing all supply room activities for the agency, managing facilities maintenance, managing surplus property, serving as a SPCC cardholder and utilizing the SPCC for payments to vendors, making bank deposits, and ensuring accurate coding, documentation, and allocation of SPCC purchases. The Procurement Officer is responsible for drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs), evaluating bids, and making award recommendations as required for DOA. They will utilize eVA as needed, prepare monthly eVA certification, and follow DGS procurement rules.

Requirements

• Working knowledge of development, solicitation, and administration of contracts in compliance with APSPM, the Virginia Public Procurement Act, and CAPP regulations.
• Managing procurement activities, including sourcing, vendor selection, and contract negotiation.
• Drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs).
• Evaluating bids and making award recommendations.
• Knowledge of GAAP and advanced procurement principles.
• Knowledge of the Commonwealth’s SPCC program, Card polices, and On-line reconciliation.
• Knowledge/ability to run a supply room for employee supplies.
• Working knowledge of postal regulations and office/clerical procedures.
• Demonstrated ability to perform physically demanding work, and to understand and apply established policies and procedures.
• Must be able to move and lift heavy office supplies and office furniture.
• Should be able to lift 40 lbs numerous times within a 30 minute time frame.

Nice To Haves

• A combination of training, experience, or education in Business Administration, Public Administration or related field is desired.
• Current Virginia Contracting Officer Certification is preferred. If a qualified candidate does not presently hold the certification, the candidate must commit to obtaining it within the first 6 months of employment.
• Experience in public purchasing or contract administration.
• Knowledge and experience with Virginia public purchasing law and procurement policies.

Responsibilities

• Provide efficient and timely delivery of service for the agency in procuring goods, supplies, equipment and services in accordance with the Virginia Public Procurement Act, the Virginia Agency Procurement and Surplus Property Manual, VITA IT polices, Department of Accounts Commonwealth Accounting Policies and Procedures Manual and other federal, state and agency rules and requirements.
• Coordinate outgoing mail and packages.
• Manage all supply room activities for the agency.
• Manage facilities maintenance.
• Manage surplus property.
• Serve as a SPCC cardholder and utilize the SPCC for payments to vendors.
• Make bank deposits.
• Ensure accurate coding, documentation, and allocation of SPCC purchases.
• Drafting and issuing Invitations for Bids (IFBs) and Requests for Proposals (RFPs).
• Evaluating bids and making award recommendations as required for DOA.
• Utilizes eVA as needed.
• Prepares monthly eVA certification.
• Follows DGS procurement rules.

Benefits

• State Employee Only - E
• Only one day of telework per week is permitted.
• Department of Accounts is an Equal Opportunity Employer, supports workplace diversity and is certified as a Virginia Values Veterans employer.
• Veterans and individuals with disabilities are encouraged to apply.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed