Agency Procurement Officer

State of Illinois•Springfield, IL

1d•$9,500 - $11,500•Onsite

About The Position

The Illinois Department of Insurance is seeking to hire an Agency Procurement Officer for the Department of Insurance (DOI) acting authoritatively as policy formulating administrator in planning, directing, implementing, and administering all Department-specific procurement functions. This position serves as an expert authority in collaboration with the Director, Assistant Director, and the State Ethics Commission’s appointed State Purchasing Officer (SPO) in the planning and development of all aspects of policy for the sourcing of all procurements specific to DOI; serves as official Department spokesperson on behalf of the Director, Assistant Director, and the Department to all internal and external entities including the Governor’s Office, the legislature, the Office of Management and Budget, vendors, contractors, public, private and federal officials on Department-specific procurement and contract issues; prepares the annual compliance plan relative to the Business Enterprise Program for Minorities, Females and Persons with Disabilities and Small Business Set Aside Program; evaluates proposals received from vendors and develops cost-reduction strategies ensuring strict compliance; maintains records of the Department’s appropriations and funds on contract administration, procurement, contractual and operational agreements; serves as full line supervisor for Procurement, Communications/Records, Receptionist, and Facilities, Security and Property Control staff; organizes, plans and controls the operation of the Department’s administrative programs and policies for Procurement, Communications/Records, Receptionist, and Facilities, Security and Property Control; prepares, examines, and analyzes statements and reports for compliance with requirements of contract administration.

Requirements

Requires knowledge, skill, and mental development equivalent to completion of four (4) years of college with coursework in accounting, auditing, and business administration.
Requires prior experience equivalent to four (4) years of progressively responsible administrative experience in a public or private organization, including responsibility for purchasing, public accounting, business management, or a closely related fiscal field, with demonstrated involvement in auditing and budgetary control functions.

Nice To Haves

At least three (3) years of experience working with the requirements of the Office of the Comptroller, the Auditor General’s Office, and State of Illinois general accounting procedures and the ability to apply laws, rules and regulations, Illinois Statutes and accepted Department and accounting policies and procedures.
At least two (2) years of experience supervising subordinate staff and oversight of multiple functional areas.
At least two (2) years of working knowledge of the State Procurement Code, BidBuy or other electronic purchasing systems.
At least two (2) years of experience estimating and budgeting for future needs and cost of personnel, space, equipment, supplies and services.
At least two (2) years of experience developing and managing a supportive agency program.
At least two (2) years of experience analyzing administrative problems and adopting an effective course of action.
Thorough knowledge developing, implementing, and interpreting departmental policies and procedures.
Extensive knowledge of facilities management operations, including fleet and vehicle programs, space planning, maintenance coordination, and lease management.

Responsibilities

Serves as the Agency Procurement Officer acting authoritatively as policy formulating administrator of DOI in planning, directing, implementing, and administering all Department-specific procurement functions.
Serves as official Department spokesperson on behalf of the Director, Chief Operating Officer and the Department to all internal and external entities including the Governor’s Office, the legislature, the Office of Management and Budget, vendors, contractors, public, private and federal officials on Department-specific procurement and contract issues, independently possessing substantial authority to negotiate and bind the Department to contractual agreements and operational agreements for Department-specific contractual procurements.
Conducts various special assignments and/or projects of a sensitive and/or controversial nature involving procurement issues.
Serves as full line supervisor for Procurement, Communications, Records, Physical Services and Receptionist staff.
Formulates, organizes, plans and controls the operation of the Department’s administrative programs and policies for facilities/security, business services and inventory control.
Prepares, examines, and analyzes statements and reports for compliance with requirements of contract administration.
Interacts with staff of the Auditor General’s Office, the Office of the Comptroller, and Departmental staff in responding to requests, coordinating activities, and ensuring compliance with external and internal requirements and guidelines; participates in meetings.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Benefits

Health, Life, Vision, and Dental Insurance
13 Paid Holidays annually, 14 on even numbered years
10-25 days of Paid Vacation time annually - (10 days in year one of employment)
12 Paid Sick Days annually (sick days carry over from year to year)
12 Weeks Paid Maternity/Paternity Leave
3 Paid Personal Days annually
Pension Plan
Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
Flexible work schedules may be available, dependent upon position
Tuition Reimbursement Program and Federal Public Service Loan Forgiveness Program eligibility