Procurement Officer - Buyer

Virginia Information Technologies Agency•Staunton, VA

3d•$55,000 - $65,000•Onsite

About The Position

Western State Hospital is seeking a Procurement Officer - Buyer to serve as a member of the purchasing team for Western State Hospital and the Center for Children and Adolescents. The employee is responsible for procuring a wide range of supplies, equipment, and services through the eVA Procurement System, issuing solicitations via Quick Quote, utilizing existing contracts and mandatory sources, and awarding purchases in accordance with Invitations for Bid or Requests for Proposal. The employee also prepares and maintains WSH vendor contract files, ensuring full compliance with procurement requirements and proper documentation of justifications, vendor evaluations, and solicitation materials.

Requirements

Knowledge of state procurement rules, regulations, policies, and procedures to purchase goods and services for the Hospital.
Strong computer skills with knowledge of the hospital’s accounting system and the state's electronic procurement system, eVA.
Certification in the Virginia professional purchasing field: Virginia Contracting Associate (VCA) and Virginia Contracting Officer (VCO) required, or ability to obtain VCA certification within six months of employment and VCO certification within one year after obtaining VCA.

Nice To Haves

High School Diploma
Associate's degree or higher
Bilingual
Veteran or veteran spouse

Responsibilities

Perform procurement and contracting responsibilities in compliance with the Virginia Agency Procurement and Surplus Property Manual.
Ensure that SWAM Vendors are secured when appropriate.
Support executive orders and the goals of the Agency SWaM Procurement Plan when making vendor sourcing decisions for goods and services.
Analyze purchase requisitions submitted by end users for accuracy, completeness and coding consistency.
Provide information regarding the name and phone number of any potential SWAM Vendors and commodities where few or no SWAM Vendors are available.
Provide non-certified businesses information and encouragement to obtain certification for SWAM.
Performs bid evaluations to determine lowest, responsive/responsible bidder within compliance with APSPM guidelines.
Seeks guidance as necessary with WSH, CO or DGS.
Assist with Preparation of Monthly Dashboard reporting.
Reviews SPCC logs and communicates exception noted to Supervisor for distribution and completion of the Dashboard.
Responds to requests for audit documentation timely and promotes internal controls and policy compliance.