Procurement Manager-15286

Hillsborough Clerk of Court & Comptroller•Tampa, FL

5d•Onsite

About The Position

Responsible for the administration of the Clerk’s procurement process and for performing advanced professional and administrative duties related to coordinating and managing the complex procurement of commodities and services in a centralized procurement office.

Requirements

Knowledge of Clerk procurement policies, practices, procedures and regulations.
Knowledge of public procurement practices such as vendor/source identification, pricing methods, market practices, bid and proposal preparation, contracts, and pricing agreements.
Skill in contract negotiations and problem solving.
Ability to prepare and/or review bid documents and responses for compliance with policies, procedures, conditions, and regulations.
Ability to prepare standard and blanket/contract purchase orders, agreements, change orders, and other similar documents.
Ability to establish and effective working relationships with others.
Ability to conduct research and collect, organize, evaluate, and interpret data to develop logical conclusions.
Ability to use considerable initiative, think independently, and exercise sound judgment.
Ability to communicate effectively, both orally and in writing.
Ability to operate general office equipment, use a computer and related software.
Knowledge of Federal, State, and local laws and regulations governing purchasing operations.
Knowledge of accounting principles as they relate to procurement and maintenance of purchasing records.
Skill in making presentations to groups.
Ability to analyze and evaluate the effectiveness of programs and processes.
Ability to prepare and analyze operating procedures, practices, statistics and reports.
Ability to anticipate work to be done and plan, organize and manage the work of clerical and professional employees engaged in the procurement process.
An Associate degree and five (5) years of relevant experience, including procurement of commodities and services.
Possession of a valid Driver's License.

Nice To Haves

Certified Professional Public Buyer (CPPB) is preferred.

Responsibilities

Plans, manages and administers the procurement process that results in the acquisition of a variety of commodities and services to fulfill the requirements of agency departments.
Determines procurement strategies and the appropriate method of solicitation in accordance with applicable laws, policies, practices, procedures, and public procurement guidelines.
Consults with department heads, or designees, to determine commodity/service needs and delivery schedules.
Presides at Pre-Bid/Proposal Conferences and conducting public bid/proposal openings for projects over the formal bid threshold in accordance with established procedures.
Analyzes, reviews, and approves requisitions, specifications, quotes, purchase orders, scopes of work, and Clerk’s authorization request forms to ensure they promote competition and best value for the agency, and for accuracy and compliance with agency policies.
Provides guidance and conducts training classes for agency personnel to ensure understanding of the procurement process and automation systems.
Develops, assembles, and reviews various procurement documents and coordinates required reviews, to ensure consistency and accountability in agency procurements.
Identifies potential suppliers, using various sources, to ensure adequate competition.
Negotiates with suppliers to obtain best prices.
Develops, recommends, implements, and reviews Purchasing department goals, objectives and priorities and procurement policies and procedures.
Creates and maintains tracking reports, performs computations, and verifies data accuracy.
Conducts research for staff and public inquiries, and assists staff and public, as needed.
Manages and administers the Clerk’s Purchasing Card program, to include card accounts, authorization levels, transaction reporting, and compliance with Clerk's procurement policies and guidelines. Purchases commodities/services requiring credit card payment.
Manages all aspects of the procurement process; guides, trains and motivates assigned personnel; coordinates functions; assigns, monitors and reviews work; evaluates performance and initiates corrective actions, as needed.
Assists agency departments with and issues solicitations, RFP’s, RFQ’s, addenda, and formal and informal bids. Includes development of scopes of work, evaluation methodologies, price proposal structures and various aspects of contract formulation.
Participates in continuous improvement programs, training, seminars, and other procurement related events.
Researches, analyses data, and designs management business practices and reporting systems for improving and measuring the effectiveness of the procurement systems, staff performance, and delivery of services and programs.
Assists Accounts Payable department with research and resolution of payment matching issues.
Attends meetings and acts on behalf of the Director, as needed.
Develops and distributes an annual procurement forecast for the agency wide budget planning and submission process.
Manages clerk-wide contracts for equipment leases and maintenance.
Performs other duties as needed, including those performed by subordinate fiscal, financial, and/or clerical and professional staff.