Procurement Manager - Solar & Battery Storage

Soltage•Jersey City, NJ

2d•Hybrid

About The Position

Soltage is seeking a Procurement Manager to join its Project Management team and own end-to-end equipment and materials procurement across the company’s project portfolio. The role covers the process from identifying long-lead items through purchase order execution, vendor management, inventory custody, and dispatch to project sites. The Procurement Manager will coordinate third-party supply decisions and the movement of company-owned equipment across Development, Engineering, Project Management, and Finance. As Soltage scales, this role will help establish and improve procurement and inventory processes, systems, and controls. The position is based at Soltage’s headquarters in Jersey City, New Jersey, and is hybrid, with on-site attendance three days per week. Occasional domestic travel to equipment storage locations, vendor facilities, and project sites is required.

Requirements

Minimum of five to seven years of procurement, supply chain, or project controls experience in solar, energy storage, or construction.
Direct experience procuring major capital equipment such as PV modules, inverters, BESS, and transformers.
Demonstrated experience managing physical inventory across multiple locations, including ledger maintenance, reconciliations, and logistics coordination.
Experience coordinating equipment dispatch and logistics to active construction sites.
Proven ability to manage competitive RFQ/RFP processes from solicitation through award.
Familiarity with construction project delivery models, including EPC, design-build, and owner-furnished equipment.
Familiarity with ITC Safe Harbor requirements.
Advanced proficiency in Microsoft Excel for procurement and inventory tracking.
Excellent written and verbal communication skills.
Ability to work effectively with EPC contractors, equipment vendors, logistics providers, lenders, and internal leadership.
Ability to travel as needed.
Comfort working in a fast-paced, entrepreneurial environment.

Nice To Haves

A BA/BS degree in supply chain management, business, engineering, or a related field is preferred.
Experience supporting lender draw processes or owner’s representative functions on capital-intensive projects.
Background in contract administration or legal coordination on equipment supply agreements.
Experience in distributed generation or C&I solar at an IPP, developer, or EPC firm.
Experience with Salesforce, Procore, or ERP systems.

Responsibilities

Own the long-lead procurement schedule for all active and near-term projects.
Manage procurement of PV modules, inverters, transformers, battery energy storage systems (BESS), switchgear, and balance-of-plant materials.
Work with Engineering and Project Management to identify long-lead items at Full Notice to Proceed (FNTP) and initiate procurement.
Track purchase orders from issuance through delivery and acceptance, escalating delivery risks to senior leadership.
Maintain portfolio-level purchase order records, including project, vendor, delivery date, and status.
Manage the approved vendor list and evaluate new vendors based on cost, quality, and lead time.
Prepare and manage competitive RFQ/RFP processes for equipment and materials.
Maintain equipment price benchmarks and flag deviations before purchase order execution.
Develop and maintain vendor scorecards tracking delivery performance, defect rates, and warranty claim history.
Negotiate pricing, payment terms, and warranty provisions, coordinating with Legal on non-standard terms.
Own the master inventory ledger for Soltage-owned equipment and materials across nationwide storage locations.
Conduct or coordinate physical inventory counts, reconcile counts against the ledger, and resolve discrepancies with Finance and Portfolio Management.
Allocate inventory to projects according to construction schedules and arrange release and dispatch in line with EPC mobilization timelines and NTP windows.
Manage logistics from storage locations to project sites, including transportation vendor selection, freight coordination, and chain-of-custody documentation.
Monitor equipment condition at receipt and during storage, and report damage, storage risks, or warranty claims to senior leadership and Engineering.
Maintain a real-time inventory dashboard showing units on hand and allocated versus unallocated inventory by equipment type, location, and project.
Coordinate with Project Management and Finance to ensure inventory movements are reflected in project cost tracking and draw certifications.
Support annual Safe Harbor procurement programs for modules and transformers, coordinating contract execution and payment schedules with Legal and Portfolio Management.
Track Safe Harbor inventory allocation, covered projects, designated equipment, and delivery schedules against contractual requirements.
Ensure procurement and inventory records meet applicable compliance and tax documentation requirements.
Prepare and execute purchase orders and equipment supply agreements.
Track equipment costs against project budgets and approved amounts, and flag scope changes or price escalation.
Coordinate procurement approvals on financed projects and ensure equipment-delivery draw conditions are satisfied.
Prepare procurement and inventory sections of internal and external reporting packages.
Lead implementation of a procurement system module, including SOP development and migration of data from existing tracking tools.