Procurement Manager

Arizona Department of Administration • Phoenix, AZ

1d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a team-oriented supervisor to fill the procurement manager position. This position ensures all agency internal procurement policies, forms, processes, programs, and procedures are standardized and adhere to the compliance best practices and statutory requirements of the Arizona Procurement Code and other applicable statutes. Plans, reviews, recommends, and directs ADCRR’s contracts for commodities and services programs, implements all purchasing and contract negotiations, and procurement activities prior to contract awarding. Is responsible for the quality and timeliness of purchasing activities. Completes data analysis, industry research/benchmarking, and performance metrics. Manages a team of professionals for completeness and accuracy. Develops administrative reporting. In addition, this role will be expected to contribute to all strategic sourcing, compliance, and continuous process improvements.

Requirements

• Knowledge of State and Federal statutes and rules related to government procurement activities and contract administration
• Knowledge of best practices to determine appropriate sourcing strategies and methods
• Knowledge of Lean tools and methodology
• Knowledge of effective negotiation, solicitation, and relationship management techniques
• Knowledge of supply chain, logistics, and resource management
• Knowledge of methods of conducting research
• Knowledge of budget development and expenditure control
• Knowledge of computers and various software programs (Microsoft Suite, Google Suite, and e-procurement system Arizona Procurement Portal (APP))
• Knowledge of general accounting practices as they relate to contracts and vendors
• Knowledge of supply sourcing
• Knowledge of local and national markets
• Knowledge of price trending
• Skill in developing and implementing various sourcing strategies based upon agency strategic goals/objectives
• Skill in interpreting applicable laws, rules, policies, and procedures
• Skill in conducting data analysis to produce effective and accountable contracts
• Skill in developing and maintaining customer and supplier relationships
• Skill in negotiating contractual terms and conditions
• Skill in developing effective monitoring and reporting tools to ensure contractual terms are being adhered to or in compliance
• Skill in communicating effectively with a wide range of customers, suppliers, and internal stakeholders at all levels
• Skill in solving complex problems requiring a broad “big picture” perspective
• Skill in interpreting business issues and recommending solutions or best practices
• Ability to develop and implement strategic sourcing strategies and highly complex procurement operations
• Ability to make decisions, solve problems, analyze, and summarize data related to comprehensive contracts
• Ability to operate with minimum supervision or oversight
• Ability to maintain professional behavior and integrity when setting the direction for potentially large expenditures
• Ability to establish and maintain effective customer and supplier relationships
• Ability to develop and implement various monitoring strategies to ensure accountability
• Ability to communicate with a wide variety of customers and internal stakeholders at all levels
• Ability to lead teams using a variety of lean tools
• Ability to effectively negotiate contract terms and conditions to optimize state expenditures
• Ability to synthesize, summarize, and analyze a variety of data/sources, and formulate workable recommendations
• Ability to work in a dynamic team environment that allows the incumbent to be responsive to changing goals and priorities
• Must possess and retain a current, valid class-appropriate driver’s license
• Must complete all required training and successfully pass all necessary driver’s license record checks
• Must maintain acceptable driving records
• Must complete all required driver training
• Must maintain the statutorily required liability insurance if operating a personally owned vehicle on state business
• Must take a Tuberculosis (TB) test during New Employee Orientation and every year thereafter
• Must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Bachelor’s degree in Business Management, Supply Chain Management, Finance, or equivalent plus five (5) years of direct experience
• Professional certification and/or nationally recognized certifications such as Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Certified Purchasing Manager (CPM)
• Five (5) years of government procurement experience
• Supervisory/management experience

Responsibilities

• Administers through subordinate personnel, departmental purchases in compliance with the Arizona State Procurement Code, Arizona Revised Statutes (ARS), and departmental rules and regulations
• Ensures workload balance for procurement staff
• Makes final review and recommendation of all procurement activities prior to contract award
• Confers with agency officials, staff, and representatives of other agencies regarding procurement and contract issues
• Provides technical support to all institutional business offices throughout Arizona
• Assists in interviewing and making hiring recommendations for procurement-related positions
• Plans and directs ADCRR’s contracts for commodities and services programs
• Implements all purchasing and contract negotiations for all institutional locations of the agency
• Conducts, coordinates, and directs pre-proposal conferences, proposal evaluation meetings, contract negotiation meetings, and post-award meetings
• Responsible for reviewing staff work/products for completeness and accuracy
• Approves and signs all procurement internal memorandum and award recommendations
• Handles all renewals, cancellations, extensions, re-negotiations, etc. for final approval by the Chief Procurement Officer(CPO)
• Completes data analysis, industry research/benchmarking, and performance metrics
• Utilizes a wide variety of lean tools to lead teams and guide the strategic sourcing process (market assessment, recommendations, contract development, and implementation)
• Reads and studies bulletins, articles, and other literature
• Attends professional development events to gain current industry best practices
• Attends departmental and interagency meetings in the area of assignment
• May attend meetings in the absence of the Chief Procurement Officer(CPO) and/or Deputy Chief Procurement Officer, such as protest hearings, CPO meetings, and administrator's meetings
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager