Procurement Manager –Competitions, Camps, Corporate (West Region)

Varsity Brands•US - AZ - Remote, NV

37d•$61,500 - $92,500•Remote

About The Position

The Procurement Manager – Competitions, Camps, Corporate (West Region) role at Varsity Spirit, a Varsity Brands Company, is a full-time position responsible for overseeing the strategic sourcing and procurement of event venues. The primary focus is to identify and secure suitable venues that align with the organization's events' objectives and budgetary constraints. This role involves close collaboration with sales, finance, and operations teams to ensure successful event execution. Varsity Spirit is a global leader in spirit, impacting over a million athletes annually through apparel, educational camps, clinics, competitions, and yearbooks, with a strong commitment to safety and participant well-being.

Requirements

Strong negotiation and contract management skills.
Excellent organizational and project management abilities, with the capacity to handle multiple tasks simultaneously.
High level of customer service acumen.
Exceptional verbal and written communication and interpersonal skills, with the ability to collaborate effectively with internal teams and external stakeholders.
In-depth knowledge of the events industry, venue trends, and best practices.
Results-oriented and able to work independently to meet deadlines and handle multiple projects simultaneously.
Ability to work independently and collaboratively as part of a team.
Proven experience in venue procurement, sourcing, or event planning, with a minimum of 5 years in a similar role.
Must be based in Arizona, California, Idaho, Nevada, New Mexico, Oregon, Utah, or Washington State.
Ability to sit or stand for long periods through meetings and while operating office equipment, PCs, laptops, and telephones.
During events, the ability to stand and walk for long periods of time (5 hours plus) is required.
The ability to communicate with customers and colleagues using radio, walkie-talkie, text message, and email is required.
The ability to lift, bend, push, pull, and manipulate equipment that is a minimum of 30lbs is required.

Nice To Haves

Bachelor's degree in business, hospitality management, or related field.
Experience in the cheerleading/dance space is a plus.
Familiarity with sustainability practices and their application in event venues is advantageous.

Responsibilities

Develop and implement a comprehensive venue sourcing strategy that optimizes costs while maintaining the quality and suitability of event locations.
Establish and maintain strong relationships with venue vendors, negotiating favorable terms, and securing the best possible rates and contracts.
Lead by example, providing guidance, training, and support to ensure the delivery of high-quality results along with presentations to multiple departments and leadership teams.
Work closely with finance and event planning teams to develop budgets and cost estimates for venue procurement, ensuring cost-effectiveness and adherence to financial guidelines.
Conduct market research to identify potential venues that align with event requirements.
Evaluate and compare venue options, considering capacity, location, amenities, and accessibility.
Draft and review contracts with venues, including terms, conditions, cancellation policies, and liability agreements.
Ensure all contracts comply with legal and organizational standards.
Analyze potential risks associated with selected venues and implement risk mitigation strategies to safeguard event success.
Collaborate with event operations and management teams to understand event objectives, audience needs, and event logistics to ensure venues meet all necessary requirements.
Advocate for sustainable venue practices and work towards integrating eco-friendly options in venue selection.
Measure and track the performance of venue procurement initiatives, identifying areas for improvement and implementing strategies to enhance efficiency and cost-effectiveness.