Procurement Manager

International Republican Institute•Washington, DC

12h•$80,000 - $90,000•Hybrid

About The Position

The Procurement Manager serves as the primary deputy to the Director of Procurement and assists in managing IRI’s global procurement function. The position provides technical oversight and guidance on procurement activities across the institute, reviews and approves procurement actions within delegated authority, supports and mentors staff preparing procurement packages, and advises headquarters and field office teams. The role also supports departmental planning, staff development, policy implementation, and process improvement while helping ensure compliance with donor requirements, federal regulations, and IRI policies. The position is located in Washington, DC. The Procurement Manager is expected to work in the office at least three days per week, with employees typically teleworking two days per week.

Requirements

Bachelor’s degree in Business Administration, Supply Chain Management, Finance, Accounting, Public Administration, International Development, or a related field, or equivalent relevant experience.
At least seven years of progressively responsible experience in procurement, contracts, grants, subawards, or related operational functions.
Demonstrated experience reviewing and approving complex procurement actions and providing technical guidance to staff and stakeholders.
Strong knowledge of federal assistance regulations, including 2 CFR 200 procurement standards, cost principles, and subrecipient management requirements.
Working knowledge of contract administration, procurement planning, competition requirements, source selection methodologies, price reasonableness analysis, negotiation techniques, and procurement documentation standards.
Ability to interpret and apply donor requirements, organizational policies, and contractual terms to complex operational situations.
Strong analytical and problem-solving skills, including the ability to identify compliance risks, evaluate alternatives, and recommend practical solutions.
Excellent written and verbal communication skills, including the ability to explain complex procurement requirements to non-technical audiences.
Ability to manage multiple priorities, meet deadlines, and work effectively in a fast-paced environment.
Ability to build and maintain productive relationships with program teams, field offices, vendors, consultants, contractors, donors, and other stakeholders.
Ability to exercise independent judgment, maintain confidentiality, and make sound decisions while balancing compliance requirements and operational needs.
Proficiency in Microsoft Office applications and experience using procurement, contract management, workflow, and financial management systems.

Nice To Haves

Experience supervising staff, managing workloads, providing performance feedback, and supporting employee development.
Experience supporting audits, donor reviews, monitoring activities, or compliance assessments.
Experience in international development, democracy assistance, foreign assistance, or other donor-funded environments.
Experience in a federally funded nonprofit, international development, or government contracting environment.

Responsibilities

Assist in managing IRI’s global procurement operations and act on behalf of the Director of Procurement as delegated.
Review and approve procurement packages within delegated authority, including solicitations, evaluations, price reasonableness analyses, contracts, modifications, subawards, and procurement memoranda.
Provide technical guidance to headquarters and field office staff on procurement planning, competition requirements, source selection, contract administration, and closeout.
Review procurement exceptions, sole-source justifications, and other non-standard actions, and provide recommendations to the Procurement Lead.
Train and advise staff as they develop procurement plans, scopes of work, solicitation documents, and evaluation criteria.
Support proposal development and project startup by advising on procurement planning and implementation strategies; participate in project kickoff meetings as assigned.
Assist in developing and implementing procurement policies, procedures, templates, and guidance documents, and recommend process improvements.
Support staff in planning program startup and closeout.
Organize work, establish priorities, and determine resource requirements within a matrixed management environment.
Monitor team workflow and help assign and prioritize procurement actions.
Review staff work products and provide technical guidance, coaching, and mentoring.
Assist with onboarding, training, and professional development of procurement staff.
Ensure procurement activities comply with donor requirements, federal regulations, and IRI policies and procedures.
Support internal reviews, donor monitoring visits, and external audits; coordinate document collection, prepare responses, and assist with corrective actions.
Prepare management reports and analyses concerning procurement operations, compliance, workload, and performance metrics.
Identify operational and compliance risks and recommend corrective actions while promoting efficient procurement processes.
Coordinate with Finance, Legal, Compliance, Project Delivery, and program teams on complex procurement matters.
Perform other procurement and administrative duties as assigned or deemed necessary.

Benefits

Health, dental, and vision insurance with significant coverage of costs.
Employee Assistance Plan and access to mental health experts through Rula.
Retirement plan with generous employer contribution, vested after 12 months.
Hybrid work arrangement, typically three days in-office and two days teleworking per week.
Company-paid holidays.
Parental leave.
Vacation, sick, and personal leave days.
Dependent Care FSA.
Annual allowance for professional development courses and seminars.
Access to eCornell e-learning.