Procurement Manager

Arizona Department of Administration • Phoenix, AZ

4d • Onsite

About The Position

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is seeking a team-oriented supervisor to fill the Procurement Manager position. This position plans and directs the agency's contracts for the Commodities and Services program. Implements all purchasing and contract negotiations for all institutional locations of the agency. Monitors the compliance of applicable Arizona Revised Statutes (A.R.S.), Arizona Department of Administration (ADOA), and the Arizona Department of Corrections Rehabilitation and Reentry (ADCRR) laws, regulations, policies, and procedures. Is responsible for the quality and timeliness of purchasing activities, developing programs, policies and procedures, and administrative reporting. In addition, reviews staff products for completeness and accuracy, coordinates staff practices, procedures, forms, and formats throughout the agency.

Requirements

• Knowledge of Federal and State laws and statutes governing contractual agreements
• Knowledge of Federal and State funding rules and regulations
• Knowledge of Fundamentals of budget development and expenditure control
• Knowledge of Contemporary service programs and delivery systems in public agencies
• Knowledge of Community resources
• Knowledge of Federal laws governing assigned program areas
• Knowledge of Policies and procedures established for the work system
• Knowledge of Principles and practices of work leadership and management
• Knowledge of Solicitation techniques
• Knowledge of Computers and software applications
• Knowledge of General office procedures
• Knowledge of General accounting practices and business law
• Knowledge of A variety of commodities, products, goods and services, local market, price trends and sources of supplies, including those specific to the agency
• Knowledge of Procurement practices, processes and procedures
• Knowledge of Contractual language (terms/conditions)
• Knowledge of Auditing and investigation processes and procedures
• Knowledge of Forecasting processes
• Knowledge of Principles and practices of management and supervision
• Skill in Verbal and written communication
• Skill in Public speaking for effective customer/vendor relations, contract negotiations and dispute mediation, formal presentations and conducting training
• Skill in Organizational techniques/methods and project management skills to provide timely procurement services
• Skill in Analytically negotiating and disputing mediation for contract negotiations, bid protest resolution, and contract claim resolution
• Skill in Customer service
• Ability to Lift/cary approximately 15 lbs.
• Ability to Push/pull approximately 20 lbs.
• Ability to Walk/run approximately .25 miles
• Ability to Develop and implement strategic sourcing strategies and highly complex procurement operations
• Ability to Make decisions, solve problems, analyze, and summarize data related to comprehensive contracts
• Ability to Supervise effectively
• Ability to Establish and maintain professional work relationships
• Must possess and retain a current, valid class-appropriate driver’s license
• Must complete all required training, and successfully pass all necessary driver’s license record checks.
• Must maintain acceptable driving records
• Must complete the Electronic Employment Eligibility Verification Program (E-Verify)

Nice To Haves

• Bachelor’s degree in Business Management, Supply Chain Management, Finance, or equivalent plus five (5) years of direct experience
• Professional certification and/or nationally recognized certifications such as Certified Public Procurement Officer (CPPO), Certified Professional Public Buyer (CPPB), or Certified Purchasing Manager (CPM)
• Five (5) years of government procurement experience preferred
• Supervisory/management experience

Responsibilities

• Administers, through subordinate personnel, departmental purchases in compliance with the Arizona State Procurement Code, Arizona Revised Statutes (ARS), and departmental rules and regulations
• Supervises and evaluates the work of subordinate staff
• Makes final review and recommendation of all procurement activities prior to contract award
• Confers with agency officials, staff, and representatives of other agencies regarding procurement and contract issues
• Provides technical support to all institutional business offices throughout Arizona
• Assists in interviewing and making hiring recommendations for procurement-related positions
• Conducts, coordinates, and directs pre-proposal conferences, proposal evaluation meetings, contract negotiation meetings, and post-award meetings
• Responsible for reviewing staff work/products for completeness and accuracy
• Approves and signs all procurement internal memoranda and award recommendations
• Handles all renewals, cancellations, extensions, re-negotiations, etc. for final approval by the Chief Procurement Officer(CPO)
• Attends departmental and interagency meetings in the area of assignment
• May attend meetings in the absence of the Chief Procurement Officer(CPO) and/or Assistant Chief Procurement Officer, such as protest hearings, CPO meetings, and administrator's meetings
• Drives on State business
• Performs other duties appropriate to the assignment

Benefits

• Vacation and sick days with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
• Exceptional retirement program
• Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
• An incentivized commuter club and public transportation subsidy program

What This Job Offers

• Job Type: Full-time
• Career Level: Manager