Procurement Group Manager

Oak Ridge National Laboratory•Oak Ridge, TN

1d•Onsite

About The Position

We are seeking a Procurement Group Manager to lead a procurement team supporting the Oak Ridge National Laboratory (ORNL) Contracts Division in the areas of strategic sourcing, support services subcontracts supporting multiple divisions, and facilities and operations related subcontracts. The purpose of this position is to lead a team performing all required acquisition tasks in accordance with ORNL’s procurement policies and procedures, optimize existing strategic sourcing contract vehicles and processes, and identify and seek opportunities to reduce operation costs through expansion of strategic sourcing tools and the supplier base. The manager will supervise assigned staff of procurement professionals and serve as the day-to-day customer interface for the Laboratory customers for all purchases that are handled by their group. Additionally, the manager will help develop metrics and service level agreements for the division and participate in division or laboratory level teams that seek to optimize operations. The manager may also oversee buyers from another division as assigned, dependent upon business volume.

Requirements

A BS/BA degree in a business discipline (e.g. Business Administration, Finance, Economics) or related discipline.
A minimum of 10 years of experience in procurement, supply chain, contracts or related field, including at least 3 years of experience in a supervisory/lead role.
Ability to function in a fast-paced business environment requiring a high degree of accuracy.
Expert knowledge of federal procurement regulations as well as government procurement terminology.
Customer service oriented with the ability to communicate effectively with high-level stakeholders and a diverse laboratory population.
Proven ability to effectively communicate with a diverse range of staff, vendors, and customers; foster trust and cooperation; and possess the ability to supervise and motivate staff effectively.
Demonstrated experience in providing customer-focused service delivery programs and demonstrated ability to meet customer/client expectations with an emphasis on quality, quantity, and timeliness of work.
Proven ability to work methodically and accurately in times of high workload and tight timeframes.
Ability to use initiative to develop and recommend alternative solutions and strategies, within the team and with outside stakeholders.
Ability to exercise integrity and discretion in all matters to protect confidential information as dictated by policy or assignment; and to exercise sound, independent judgment and initiative.
Organizational skills to handle a variety of assignments with constant interruptions and to work effectively and meet deadlines in a dynamic environment subject to changing priorities are required.
Excellent attention to detail and well-developed written and oral communication skills.
Demonstrated ability to work effectively as a member of a team, as well as independently, as required.

Nice To Haves

A MS degree in a business discipline (e.g. Business Administration, Finance, Economics) or related discipline.
Experience managing large procurement programs and developing novel procurement strategies where no precedent exists.
Experience working in a research and development environment and with industry and academia.
Experience developing and instituting strategic sourcing initiatives and process improvements and working with emerging technologies.
Motivated self-starter with the ability to work independently and to participate creatively in collaborative teams across the laboratory.
Ability to function well in a fast-paced research environment, set priorities to accomplish multiple tasks within deadlines, and adapt to ever changing needs.
Q or L clearance: The ability to obtain and maintain a clearance from the Department of Energy. As such, this position is a Workplace Substance Abuse (WSAP) testing designated position. WSAP positions require passing a pre-placement drug test and participation in an ongoing random drug testing program.

Responsibilities

Meets the acquisition needs of customers by leading a team responsible for completing all steps of the acquisition process, from acquisition planning through close-out, with a high degree of quality.
Supervises a team of exempt Procurement Officers that provide subcontract/procurement support for various key stakeholder groups, including Human Resources, IT, Facilities & Operations, Business Operations and the Laboratory Director’s Office.
Responsible for recruiting, hiring, onboarding, training and developing staff to build and maintain a high performing team.
Partner with laboratory Leadership and Contracts Division Director and other stakeholders to develop and refine acquisition strategy for complex programs and strategic sourcing initiatives.
Lead special projects assigned by Division Director to support division or lab-wide strategic initiatives.
Plans, leads, organizes, assigns, supervises, directs, and evaluates work performed by staff, ensuring all work is completed timely, accurately, compliantly, and ethically.
Will meet regularly with internal customer leaders to discuss pipeline and to look at strategies to avoid crisis-buying.
Provides expert guidance and support to customers and staff in procurement strategies and knowledge of procurement policies, regulations, and best practices.
Manages, facilitates, and executes the development and implementation of complicated procurement transactions and projects.
Negotiates complex subcontract terms and conditions, manages subcontract performance for early identification of issues or performance problems, and works collaboratively with technical staff and subcontractors to resolve issues.
Possesses the authority to commit ORNL for amounts up to delegated authority conveyed by the Contracts Division Director.
Develops and delivers presentations as needed or requested to customers, to DOE, and to the business community.
Represents ORNL at outside trade functions and conventions.
Maintains a high degree of ethics and ensures adherence to all ORNL quality, legal and financial requirements.
Assists customers with identifying sources to meet needs using a variety of market research techniques and presents recommendations based on the results.
Establishes and maintains high-level supplier relationships; some travel to supplier facilities may be required.
Participates in contract/purchase order pre-award and post-award activities; monitors contract performance; resolves contract issues and concerns; and assists in negotiating contract renewals, amendments, and plan changes.
As necessary, reviews specifications for requests for bids; plans, develops, and coordinates procurement documents and bid evaluation instruments; and maintains contracting records.
Interprets contract administration policies, procedures, rules, and regulations and provides technical assistance to staff, legal, other agencies, organizations, and the community regarding contract administration, policies, and procedures.
Reviews a variety of procurement packages for compliance.
Develop methods for evaluating and documenting supplier performance.
Maintains a strong commitment to the implementation and perpetuation of values and ethics. Deliver ORNL’s mission by aligning behaviors, priorities, and interactions with our core values of Impact, Integrity, Teamwork, Safety, and Service. Promote equal opportunity by fostering a respectful workplace – in how we treat one another, work together, and measure success.