Temporary Procurement & Facilities Manager

Karis Disability Services•Waterloo, ON

22h•Onsite

About The Position

Karis Disability Services is seeking an experienced and strategic Procurement & Facilities Manager to lead and enhance our organization-wide procurement and facilities functions. This role is responsible for driving compliant, cost-effective procurement strategies, overseeing facilities operations across organizational sites, and supporting capital renewal initiatives for properties and vehicles. The successful candidate will play a critical role in ensuring operational efficiency, regulatory compliance, and strong vendor performance while leading and developing a high-performing team.

Requirements

Minimum 7 years of progressive procurement experience
At least 5 years at a senior or strategic level with demonstrated success in procurement leadership, vendor management, and process improvement
Bachelor’s degree in Business Administration, Supply Chain Management, or a related field
Occasional overnight travel required
Periodic exposure to environmental hazards (e.g., chemicals) related to facilities oversight

Nice To Haves

Experience within the Broader Public Sector (BPS) is an asset
Procurement or contract management certification preferred
Ontario Public Buyer’s Association (OPBA) designation considered an asset

Responsibilities

Develop and implement a comprehensive procurement strategy aligned with organizational goals
Ensure compliance with the Broader Public Sector (BPS) Accountability Act, Supply Chain Ontario, and applicable Ontario and Saskatchewan procurement directives
Lead major invitational and open competitive procurements
Standardize procurement processes across all districts
Develop, recommend, and maintain procurement policies and procedures
Implement compliance monitoring, reporting, and risk mitigation strategies
Support inventory reporting for evaluation and legislative compliance
Provide strategic oversight for facility operations at all sites, ensuring safety, reliability, and efficiency
Oversee facilities-related vendors, contractors, and service providers
Develop service level agreements and maintenance programs
Ensure regulatory compliance for small drinking water systems, including reporting to the Ministry of Environment, Conservation and Parks
Review and support capital plans, facilities projects, and lifecycle asset planning
Identify and mitigate facilities-related risks; support business continuity and emergency response
Respond to and coordinate resolution of facilities incidents (e.g., HVAC failures, water leaks)
Lead vendor performance management, contract negotiations, and supplier evaluations
Directly supervise the Procurement Specialist, Property & Facilities Coordinator, and Office Manager
Provide coaching, performance management, and professional development support
Conduct regular one-on-one meetings, annual performance reviews, and recognition activities
Identify training needs and coordinate technical, safety, and compliance training
Develop procurement toolkits, resources, and training programs across districts
Support district-level Community Facility Specialists
Promote collaboration, innovation, and adoption of best practices