Procurement Director

City of East Point•Ga, GA

About The Position

The Procurement Director directs and manages the City’s procurement of goods and services and oversees the Fleet Division’s repair and replacement of City vehicles and equipment. The role recommends, seeks approval for, implements, and enforces policies and procedures governing the acquisition of supplies, equipment, and services. Its purpose is to ensure the City obtains the best product or service at the best possible price and maintains an efficient, effective procurement process. The position plans and directs staff work, administers programs and budgets, supports City departments in determining procurement needs, and researches appropriate sourcing methods. It analyzes specifications, prepares and reviews procurement documents, and develops and administers contracts and purchase orders in compliance with applicable federal, state, and City requirements. It also oversees fleet replacement planning, vehicle and equipment specifications, outside repair and rental contracts, and the computerized fleet maintenance program. The City Manager assigns work based on overall objectives and priorities and reviews completed work for accuracy and the nature and propriety of results. The position supervises all Purchasing staff. Work is typically performed in an office, with duties also involving the Fleet Division’s shop, equipment, materials, and storage and repair facilities.

Requirements

Bachelor’s degree in Public Administration, Business Administration, or a related field.
A minimum of twelve years of progressively responsible experience; equivalent combinations of education and experience are accepted.
Knowledge of City and department policies and procedures; business, public administration, and procurement principles and practices; procurement-related laws, regulations, and statutes; generally accepted accounting principles; and City organization and department operations.
Skill in independent judgment and discretion; prioritizing, scheduling, and delegating; operating modern office equipment; analyzing, interpreting, and preparing procurement documents; and research and analysis.
Ability to establish and maintain cooperative working relationships, maintain records, communicate effectively orally and in writing, and instruct and lead others.
Ability to use sound judgment and interpretation when applying departmental policies, City policies and procedures, and procurement policies.
Ability to perform work involving sitting, standing, walking, bending, crouching, crawling, or kneeling; occasionally lift light and heavy objects; and use tools requiring a high degree of dexterity.

Nice To Haves

Master’s degree preferred.

Responsibilities

Plan, direct, coordinate, and review staff work plans; assign work and review work products, methods, and procedures; and address staff problems.
Select, train, motivate, and evaluate assigned personnel; coordinate training; address deficiencies; and implement discipline and termination procedures.
Develop and implement goals, objectives, policies, and priorities for assigned programs, and recommend and administer policies and procedures.
Monitor service-delivery methods and effectiveness, and recommend appropriate service and staffing levels within departmental policy.
Oversee and participate in developing and administering the Division’s annual budget; forecast funding needs, monitor and approve expenditures, and make adjustments.
Oversee, update, and maintain the Fleet Division’s computerized maintenance program.
Assist City departments in determining procurement needs; research sourcing methods; analyze specifications and other factors; and award and administer contracts and purchase orders.
Maintain communication with vendors and customers to identify needs and sources.
Review and recommend City ordinances and policies concerning procurement procedures and processes, and communicate requirements so City personnel follow applicable laws and regulations.
Review and write RFPs, RFQs, and RFIs, ensuring completeness and compliance with federal, state, and City rules and regulations.
Oversee the fleet replacement program, including recommending annual fleet replacements and developing specifications for vehicles and equipment.
Develop and oversee contracts for outside repair and rental of vehicles and equipment.
Ensure the work environment complies with government, safety, and environmental standards, and that the shop, equipment, and materials are kept safe, clean, orderly, and secure.
Perform other related duties as assigned.