Procurement Coordinator

Our Sunday Visitor, Inc.•Huntington, IN

4d•Hybrid

About The Position

The Procurement Coordinator's primary function is to ensure a smooth production workflow at Our Sunday Visitor by tracking and maintaining schedules and programs set in motion by the Materials Manager. This role involves overseeing production processes, coordinating with vendors and internal teams, managing publications, and handling various administrative and logistical tasks to support the publishing area.

Requirements

Intermediate overall knowledge of printing processes is essential.
2-3 years experience in Customer Service or Estimating is extremely beneficial.
Excellent verbal and written communication.
The ability to communicate clearly and work collaboratively with teams of editors, designers, and a multitude of other individuals.
Must maintain confidentiality; some pre-release content not for public consumption such as new products and redesigned publications could be mishandled. Externally our reputation or competitive position could be compromised.
Skills with human relations are important as the incumbent may work closely with various department heads and other personnel frequently.
Organizational skills.
Time management skills are important to stay on schedule in this area.

Nice To Haves

Coursework in Printing Processes would be beneficial to the incumbent.

Responsibilities

Assist and work as a team with the Associate Lead Publishing Project Specialist to oversee all production processes in the publishing area of Our Sunday Visitor.
Monitor and ensure quality of production processes both internally and externally.
Coordinate the approval of soft-proofs between vendors and internal project managers.
Process main issue labels for publications. Check reports with label breakdown. Process paperwork according to publication being processed.
Check on publication to see if we are on schedule.
Quoting and getting printed most of the religious trade items. Catalogs, postcards, newsletters, etc.
Processing special mailing and coordinating pieces coming in from outside vendors.
Work with Postal Compliance on mailing issues to find solutions to these problems.
Work with the graphics department to get a completed final project printable piece.
Work with special projects managers to order all VBS related items including original run and all reorders.
Responsible for all reprints both inside and outside for trade books, pamphlets, and other items as assigned.
Keep all standard office supplies stocked and work with the materials manager on special requests.
Track book costs and work with the special project manager to determine price increases. Responsible for ensuring those cost increases are made accordingly.