Procurement Coordinator

OpenAI • San Francisco, CA

1d • $108,000 - $136,000 • Hybrid

About The Position

We’re looking for a Procurement Coordinator to support the day-to-day purchasing and logistics needs of our Robotics organization. You’ll follow up on orders, coordinate domestic and international shipments, work with suppliers and logistics providers, and keep the details organized from purchase request through delivery. This is an entry-level position for someone who is organized, curious, and eager to take ownership. You don’t need years of procurement experience, but you should be comfortable asking questions, learning quickly, and following through. When an email goes unanswered, you pick up the phone. When a delivery is at risk, you find out why, identify the next step, and keep the right people informed. You’ll also help improve how we work. We expect you to adopt AI tools and build practical automations that reduce repetitive tasks, improve visibility, and make the supply chain team more effective. This role offers an opportunity to build a foundation in procurement, logistics, and hardware operations. This role is based in San Francisco, CA and requires in-person presence 4 days a week and up to 10% travel to vendor sites.

Requirements

• Are starting your career and want to build experience in procurement, logistics, or operations. Relevant experience can come from internships, school projects, part-time work, or other roles where you managed details and followed through.
• Are highly organized and attentive to detail. You can keep track of multiple orders, deadlines, and follow-ups without losing sight of what matters most.
• Have a bias for action. You’re comfortable contacting an unfamiliar supplier, asking direct questions, and following up persistently and professionally.
• Communicate clearly and close the loop. People know what’s happening, what’s blocked, and what you’re doing next.
• Are comfortable with spreadsheets and learning new systems. You actively experiment with AI tools and can turn a repetitive task into a more reliable workflow.
• Adapt well to changing priorities, ask for help when needed, and exercise sound judgment about when to act independently and when to escalate.
• Are curious about robotics, hardware, and how physical goods move through a supply chain. Prior exposure to purchasing systems, shipping, customs documentation, or warehouse operations is helpful but not required.

Responsibilities

• Follow up with internal teams to keep purchase requests and PO issuance moving on time, resolve missing information, and confirm that suppliers receive and acknowledge orders.
• Track open orders through delivery, maintain accurate supplier commitments, and proactively follow up on lead times, shipment dates, and overdue items.
• Coordinate domestic and international logistics, including scheduling couriers, arranging pickups, booking shipments, tracking deliveries, and resolving shipping exceptions.
• Prepare and check commercial invoices, packing lists, and other shipping documentation. Work with suppliers, customs brokers, and internal specialists to address customs questions and support timely clearance.
• Manage day-to-day coordination with third-party logistics providers (3PLs), including receiving, storage, outbound shipments, and resolving inventory or delivery discrepancies.
• Keep purchasing and logistics records current, communicate clear status updates, and help resolve order discrepancies, returns, and missing delivery documentation.
• Use AI, spreadsheets, and workflow automation tools to streamline order tracking, follow-up reminders, shipment updates, and routine reporting. Check that the resulting information is accurate and useful.
• Support the broader supply chain team as priorities shift. Take action on open issues, call suppliers when email isn’t working, and escalate risks early with clear context and proposed next steps.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed