Commercial Construction Procurement Coordinator

Citadel Development Services LLC•Cedar Creek, TX

16h•$55,000 - $65,000

About The Position

Citadel Development, a commercial general contractor building quick-service restaurant and retail projects across Texas, is hiring a Procurement Coordinator to join its estimating team. This phone- and email-heavy role focuses on finding, prequalifying, and engaging subcontractors, vendors, and suppliers across every trade, and ensuring each project being bid has strong coverage. Success means every active market has multiple qualified subcontractors, vendors, and suppliers in each trade bidding on projects. Performance is measured by bid coverage, the number of new qualified partners added by market and trade, weekly outreach volume, prequalification turnaround time and file completeness, and partner performance scores gathered from project manager and superintendent feedback.

Requirements

At least 2 years of experience in construction, preconstruction, procurement, or business development.
Comfortable making calls throughout the day; persistent and personable.
Highly organized with strong follow-through.
CRM experience with HubSpot, Procore, or BuildingConnected.
Strong written and verbal communication skills.

Nice To Haves

Knowledge of construction trades and plan reading.
Bilingual English/Spanish.

Responsibilities

Make daily outreach calls and send emails to subcontractors, vendors, and suppliers across all trades.
Source new partners through referrals, supplier networks, plan rooms, trade associations, and directories.
Prequalify partners by reviewing W-9s, certificates of insurance, licenses, bonding capacity, safety records, and references.
Maintain the subcontractor database, organized by trade, market, and capacity.
Track bid coverage and secure at least three bids per trade before bid day.
Invite subcontractors to bid and distribute plans and bid documents.
Collect performance feedback from project managers and superintendents.
Attend local trade events and industry meetups in new markets.
Deliver weekly reports on outreach, coverage, and the partner pipeline.