Procurement Coordinator 2

Black & Veatch Family of Companies • Olathe, KS

5d

About The Position

The Procurement Coordinator provides support to project teams with mildly complex procurement post-award activities, potentially expanding to more complex projects or assignments across multiple projects. The role also supports other procurement duties and works under general supervision. It is an individual contributor position with no subordinates.

Responsibilities include administering invoice approvals, processing and tracking invoices and purchase order agreements in the Enterprise Procurement System, and administering contract and contract revision approvals. The position supports contract execution by preparing agreement documents and coordinating commercial and technical documents with Engineering. It also leads contract and project closeout, maintains tracking logs, and files documents according to corporate and project rules. The coordinator may train others in Procurement Administration with supervisor oversight.

The role is full-time. Hybrid or flexible work options may be offered after the first 90 days, at the manager’s discretion and based on job performance and work assignments. The company offers a comprehensive benefits portfolio and identifies itself as a 100% employee-owned company.

Requirements

• At least two years of relevant experience.
• Applicants must be able to complete applicable pre-employment onboarding requirements, which may include criminal/civil background checks, drug screening, and motor vehicle records searches.
• Preferred: proficiency in attention to detail, written and oral communication, computer skills including databases and MS Office, data entry, and organizational skills.
• Preferred: basic contract comprehension, mathematics, problem solving, and project process management.

Nice To Haves

• A BA or BS degree in Purchasing, Business, Finance, Accounting, or a related field; relevant experience may substitute for a degree.

Responsibilities

• Administer invoice approval from receipt through contract compliance checks, coordination with project personnel, approval routing and tracking, and payment processing in accordance with the contract; collaborate with and report to project management and cost controls as needed.
• Use the Enterprise Procurement System to track invoices and enter purchase order agreements and revisions.
• Administer contract and contract revision approvals, including preparing contract agreement documents for execution, ensuring commercial document conformance, and coordinating conformed technical documents with Engineering.
• Lead contract and project closeout, which may include final payments, claims resolution, and required insurance coverage.
• Maintain tracking logs for contracts, contract revisions, invoices, and closeout activities.
• File documents in accordance with corporate and project filing rules.
• May train others in Procurement Administration with oversight from a supervisor.

Benefits

• Medical, dental, and vision insurance
• Disability insurance
• Wellness program
• Flexible work schedules
• Paid vacation and holiday time
• Sick time and dependent sick time
• Company-matched 401(k) plan
• Adoption reimbursement
• Tuition reimbursement
• Vendor discounts
• Employment referral program
• AD&D insurance
• Pre-tax accounts
• Voluntary legal plan
• B&V Credit Union
• Potential eligibility for a performance-based bonus program
• Employee stock ownership and participation in financial rewards through stock ownership

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed