Procurement Contracting Officer

North County Transit District • Oceanside, CA

1d • Hybrid

About The Position

Under general direction from the Procurement and Contract Administration Manager, the Procurement Contracting Officer (PCO) is responsible for conducting basic- to intermediate-level procurement and contract administration assignments for a wide variety of commodities and services in support of the operation of the District. PCO assignments may include routine micro-purchases to more complex, formal procurements for construction, professional services, IT, and rolling stock, of basic to moderate complexity as assigned. All activities are conducted in compliance with applicable federal, state, and/or local regulations and District policy. This position is characterized by the exercising of independent judgment and discretion with the guidelines of Division policies and procedures. This position is a full performance level position and is distinguished by the need for analytical skills and familiarity with local, state, and federal procurement guidelines including but not limited to FTA and/or FRA regulations. This position is familiar with federal DBE regulations and reporting requirements and can work with minimal supervision and direction.

Requirements

• Bachelor’s Degree in business administration or related field.
• Minimum three (3) to five (5) years prior directly relevant experience in procurement and contracting.
• Knowledge of contracting law, Uniform Commercial Code, and other laws and regulations pertaining to the solicitation of bids/proposals, evaluation of offers, negotiations, and awarding of contracts.
• Knowledge of professional procurement with particular emphasis on systems contracting, service-type contracts, construction contracting, and contract financing.
• Knowledge of vendor practices regarding pricing, material management, shipping, warranties, and invoicing.
• Knowledge of elements of cost accounting principles and practices, cost and price analysis principles and techniques, and contract negotiation methods and techniques.
• Ability to create and maintain good working relationships through excellent communication and teambuilding skills, including the ability to engage successfully with both internal and external contacts and the public.
• Strong analytical and critical thinking skills; ability to gather, organize, analyze, and present data to appropriate sources; ability to interpret and apply local, state, and federal rules and regulations accurately and effectively.
• Excellent communication skills, both verbal and written, including the ability to prepare and deliver clear, concise, and grammatically correct documents and reports.
• Expertise in multiple areas and demonstrated use of discretion and judgment in the execution of duties is required.
• Ability to manage and maintain simultaneous, transitional, and emerging priorities, and meet established deadlines in a fast-paced environment.
• Demonstrated above-average proficiency in computer software programs including the Microsoft Office Suite, and an enterprise resource system such as JDEdwards.
• Ability to operate a personal computer and Microsoft Office Suite programs.
• Ability to operate standard office equipment, including a fax and scanner machine, copy machine, and telephone.
• Ability to carry and operate a mobile on-call device.
• Possession of and the ability to maintain a California driver’s license, Class C, with less than 6 points in the preceding 36-month period and no DUIs in the preceding 7-year period.
• Maintain compliance with the District’s policies regarding Conflict of Interest and Ethics.
• Must be able to obtain and maintain access to Marine Corp Base Camp Pendleton.

Nice To Haves

• Transit/public agency experience highly desirable.
• A Certificate related to acquisitions such as a Certified Associate Contracts Manager, Certified Federal Contracts Manager, Certified Professional Contracts Manager, Certified Purchasing Manager, or Certified Public Purchasing Officer from a nationally recognized organization such as the National Contract Management Association or Universal Purchasing Certification Council desired.

Responsibilities

• Performs procurement planning, solicitation, and evaluation of bids, quotes, and proposals, including through the use of an automated procurement processing system as appropriate.
• Obtains oral and written bids, proposals, or quotations from vendors; compares costs with the specification or scope of work and makes a recommendation to place orders or agreements.
• Conducts pre-bid or pre-proposal conferences and bid openings.
• Facilitates and leads source selection committees.
• Advises user departments and staff on various procurement methods and alternate products and recommends substitutes as appropriate.
• Prepares purchase order documents through a computerized system and formal contract agreement files.
• Reviews and monitors contracts and contract progress to ensure compliance with procurement requirements, policies, and procedures.
• Analyzes vendor performance and determines acceptable standards.
• Reviews change order requests and makes recommendations; assists in performing cost/price analysis of bids and proposals.
• Maintains purchase order and contract files in compliance with federal, state, and local rules and regulations and District policy.
• Writes memoranda, correspondence, and reports relating to processing and execution of contracts or as otherwise requested; answers contract-related questions from vendors and/or District staff.
• Identifies prospective proposers and bidders, including DBEs.
• Develops new sources of supply and service.
• Participates in vendor outreach functions to encourage vendor participation.
• Negotiates and places annual blanket purchase orders, master purchasing agreements, and annual service agreements.
• Negotiates contract terms and conditions, including leading negotiation teams as needed, such that the outcome is the best value and is in the best business interest for NCTD.
• Demonstrates continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively to provide seamless customer service.
• Conducts research, evaluates findings, and makes independent decisions on procurement matters.
• Reconciles invoice, delivery, and shipment discrepancies.
• Performs other related duties as assigned.

Benefits

• The employee must possess the ability to use the phone and computer for extended periods, manual dexterity to complete clerical functions, and work with office equipment.
• The employee must be able to hear, see, and communicate verbally to exchange information.
• The employee must be able to physically travel between District locations and other destinations, work in the evenings when required, work in hazardous conditions, and negotiate a variety of different and irregular terrain as is typical along a railway right of way.
• The employee may be subject to fumes, odors, dust, gases, and chemicals.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level