Procurement & Contract Specialist - PL#77095

Peter Lucas Project Management Inc.•Kamloops, BC

5d•CA$95,000 - CA$110,000•Hybrid

About The Position

Peter Lucas Project Management is seeking a Permanent Procurement & Contract Specialist to join their team. This role supports the Procurement & Contracts Manager and the Project Management Office (PMO) by coordinating and executing procurement, contract administration, and procurement support activities for various client projects and operational initiatives. The position involves sourcing, tendering, supplier management, contract administration, procurement documentation, and coordination, ensuring alignment with organizational standards, client requirements, and public procurement practices. The role is primarily office-based but includes fractional remote and periodic on-site support. It focuses on project-based and strategic procurement, requiring strong time management and prioritization skills to balance multiple projects, stakeholder needs, and deliverables in a fast-paced environment. The ideal candidate will be highly organized, detail-oriented, and possess strong communication, stakeholder coordination, and commercial awareness skills.

Requirements

5–8 years of procurement or contract administration experience.
Post-secondary education in a related discipline and/or a recognized supply chain designation (e.g., NISCL-CSCL, SCMP, etc.), or an equivalent combination of education and directly related experience.
Experience supporting public-sector, infrastructure, mining, energy, engineering, or industrial projects.
Experience supporting RFQs, RFPs, tendering, evaluations, and procurement documentation.
Familiarity with public procurement practices, trade agreements, and competitive bid environments.
Experience coordinating procurement activities across multiple projects simultaneously.
Strong administrative, organizational, and documentation skills.
Experience with procurement tracking tools, supplier management, and contract administration processes.
Ability to work independently while supporting multiple project teams in a fast-paced environment.
Willingness to periodically travel to client offices and project sites to support project execution activities.

Responsibilities

Support the Procurement & Contracts Manager with procurement execution and coordination activities across multiple concurrent projects and operational initiatives.
Provide fractional procurement support to client projects remotely, from corporate offices, or periodically at project sites, depending on project requirements.
Assist project teams with procurement planning, tender preparation, bid administration, supplier coordination, and procurement tracking activities.
Support sourcing activities including RFQs, RFPs, tenders, supplier outreach, and commercial evaluations.
Coordinate procurement schedules, evaluation meetings, clarifications, addenda, and procurement documentation.
Assist in preparing and maintaining procurement templates, evaluation matrices, scoring tools, consensus documents, and procurement trackers.
Support contract administration activities including drafting contracts and amendments, contract reviews, and coordinate execution of agreements. Contract types to include but not limited to: construction agreements, supply agreements, master services agreements, service agreements, and consulting agreements.
Maintain procurement files, contract registers, supplier records, and project documentation in accordance with client and company requirements.
Support timesheet and invoice reviews, procurement reconciliation activities, and coordination with accounting and project teams.
Support public and client-driven procurement processes in alignment with client policies and processes, trade agreements, and Canadian competitive bidding requirements.
Assist with ESG, Indigenous economic reconciliation, supplier diversity, and responsible sourcing initiatives.
Support the development and maintenance of supplier scorecards, supplier questionnaires, baseline spend tracking, and procurement reporting tools.
Assist with procurement compliance activities including bid evaluations, audit-ready documentation, fairness requirements, and process consistency.
Participate in the development and continuous improvement of procurement SOPs, templates, evaluation guides, and procurement procedures.
Coordinate with suppliers, consultants, contractors, project teams, and client stakeholders throughout procurement and contract execution activities.
Support supplier onboarding, communications, follow-ups, and supplier relationship management.
Participate in project meetings, procurement working groups, evaluation committees, and coordination meetings as required.
Assist with gathering market intelligence, supplier research, and procurement benchmarking activities.
Support internal procurement administration activities including procurement tracking, reporting, document control, and process coordination.
Assist with maintaining procurement dashboards, project trackers, meeting records, and action item logs.
Support continuous improvement initiatives related to procurement systems, workflows, templates, and project delivery processes.
Coordinate travel, meetings, workshop logistics, and procurement-related project administration activities as required.