Procurement & Contract Specialist

The City of Red Deer•Red Deer, AB

11h•CA$51 - CA$54•Onsite

About The Position

The City of Red Deer is currently recruiting for a Procurement & Contract Specialist to fill a permanent full-time position. The Procurement & Contract Specialist operates at a senior level, dealing with high complexity matters and is fully independent. It is responsible for procurement and the legal aspects of competitive bidding and related contract processes for all departments within The City. The position ensures strict compliance with competitive bidding law, current regulations, and The City‘s Procurement Policy and Procedures. It maintains positive public perception of the municipality by ensuring fairness, transparency, and openness in public procurement opportunities. The position is responsible for risk assessment related to competitive bidding processes and contract law. A high degree of professional judgment and independence is required in performing these duties while advising and liaising with City departments to maintain strong working relationships.

Requirements

Two years’ experience performing tendering/procurement/contracting/risk duties
In-depth knowledge and understanding of current procurement methodologies, competitive bidding laws, legislation impacting public procurement, contract law, common law and provincial statues
Ability to negotiate and write contracts using current boilerplates on behalf of The City
Superior verbal and written communication skills including ability to handle difficult vendors/stakeholders
Demonstrates high standard of ethics, integrity and discretion
Demonstrates strong leadership and teambuilding skills
Ability to provide consistent professional services under the pressure of conflicting priorities and public scrutiny
Ability to adapt in an environment of ongoing change and act in the role of change agent
Ability to apply purchasing theory in conjunction with current legislation and policy and procedures
Ability to formulate and implement procurement policies and procedures
Ability to process a high volume of information within tight deadlines
Ability to work with considerable independence and to demonstrate initiative and resourcefulness in establishing and achieving business objectives
Ability to perform duties as described with a high degree of accuracy and attention to detail, to minimize errors and/or omissions (e.g. financial data, cost savings, bid summary sheets, specifications) and to use good judgement and discretion in disclosure of information
Knowledge of Microsoft Office suite (Word and Excel)

Nice To Haves

College Diploma, Bachelor’s Degree with majors such as major in law and economics (or accounting) would be an asset and Supply Chain Management Professional (SCMP), or Certified Professional Public Buyer (CPPB), etc.
Previous experience with JDEdwards financial system would be an asset

Responsibilities

Administer and manage competitive procurement and tendering processes in compliance with City policies, trade agreements, and legislation.
Provide procurement expertise related to contract law, Municipal Government Act, AIT/CFTA, NWPTA, and other applicable regulations.
Coordinate and prepare competitive and non-competitive bid packages for City departments.
Evaluate bids and proposals by conducting compliance reviews, supporting evaluation teams, and ensuring fair, transparent award processes.
Oversee public tender openings and maintain integrity, fairness, and transparency throughout procurement activities.
Manage contract administration processes, including award documentation, contract execution, record management, and addressing contractor performance issues.
Maintain procurement records, generate financial and procurement reports, and support month-end/year-end processes.
Provide training, technical support, and system expertise for procurement tools and the JD Edwards purchasing module.
Build and maintain effective working relationships with departments, suppliers, contractors, and external stakeholders while supporting vendor access to procurement systems such as Alberta Purchasing Connection (APC).
Support operational and administrative functions within Procurement, including troubleshooting system issues, managing procurement communications, contributing to special projects, and ensuring compliance with health and safety requirements.