Procurement Contract Specialist - Construction

Port Authority of NY & NJ•New York, NY

15h•Hybrid

About The Position

The Port Authority of New York and New Jersey is seeking a self-motivated and energetic individual to join the Construction Procurements Division within its Procurement Department. This department has a successful record of excellence in procuring innovative projects and is responsible for managing procurements for capital projects delivered using various methods. The ideal candidate will be a team player who is flexible, able to multi-task, work with integrity, and demonstrate professional and ethical behavior. The role involves handling a diverse portfolio of projects, working both independently and as part of a team. The job encompasses all phases of procurement-related tasks, from requisition to contract award, including consulting with client departments, formulating procurement strategy, reviewing scopes of work, pricing methodology, contract terms, developing solicitation packages, evaluating offers, and negotiating agreements.

Requirements

Bachelor’s Degree in Contract Administration, Construction Management, Business Administration, Finance or a related field OR Five (5) years of Procurement / Contract Administration experience.

Nice To Haves

Experience with technology solutions, systems and process improvement measures.
Experience with construction-related procurements.
Experience with federal procurement/contract administration processes.
Strong written and oral communication skills, with ability to interact effectively with all levels of internal and external staff.
Strong problem-solving and analytical skills.
Ability to independently multi-task in a dynamic environment and meet deadlines.
Proficiency with the Microsoft Office Suite.
Knowledge of SAP/AVM.

Responsibilities

Performs and/or oversees the execution of procurement processes for the retention of construction contractors and professional, technical, and advisory service firms in accordance with federal and Port Authority requirements and in support of the Authority’s Capital Plan.
Manages the procurement and contract administration process for construction and professional service projects from solicitation through contract award and administration.
Review contract documents, procurement files and solicitations prior to contract award to ensure compliance with Port Authority policies, federal regulations, and applicable funding requirements.
Review and negotiate task orders and change order packages (ranging from simple to highly complex transactions), consultant and contractor cost proposals, and supporting documentation to ensure conformance with contractual and procurement requirements.
Performs cost analyses, develops negotiation strategies, and participates in or leads negotiations to achieve fair and reasonable pricing.
Conducts pre-audit compliance reviews of procurement actions and contract modifications and prepares audit responses, studies, reports, and supporting documentation as required.
Debriefs unsuccessful proposers and contractors regarding procurement outcomes and evaluation results.
Performs and oversees SAP/AVM transactions associated with procurement and contract administration activities, including preparation and review of justifications and supporting documentation for award actions.
Provides guidance and consultation to Procurement staff, internal clients, external stakeholders, consultants, and contractors regarding procurement methods, strategies, schedules, and compliance requirements.
Develops, manages, and maintains division-wide training materials, standard operating procedures, templates, and version control processes.
Prepares, edits, and organizes procurement records and historical data to document negotiations, supports cost acceptance determinations, and establishes price reasonableness.
Participates in and leads outreach initiatives, including Minority Business Enterprise (MBE), Women-Owned Business Enterprise (WBE), and Local Business Enterprise (LBE) programs, serving as the Authority’s Procurement representative.
Prepares and compiles ad hoc reports, analyses, presentations, and workload updates in response to management, executive, audit, and operational requests.
Supports continuous improvement initiatives by identifying opportunities to enhance procurement processes, increase efficiency, strengthen compliance, and improve service delivery across the organization.