Procurement & Compliance Analyst

Oakland County•Waterford, MI

10d•Hybrid

About The Position

Oakland County is seeking a Procurement & Compliance Analyst to oversee procurement compliance processes, support procurement operations and reporting, and maintain procurement procedures and job aids. This role also coordinates Freedom of Information Act (FOIA) activities for the Management & Budget department, leads customer service and training initiatives, and serves as a subject matter expert for procurement systems, processes, and workflow administration. The analyst will be a primary resource for procurement process guidance, Workday support, reporting and dashboard development, and operational continuity. Additionally, they will provide team lead support and may assist with low-dollar procurement activity, small buy purchases, and solicitations as operational needs require. The position utilizes current countywide and/or department-specific software to complete assignments.

Requirements

A Bachelor's degree from an accredited college or university with a major in Business Administration, Public Administration, Finance, Supply Chain Management, Data Analytics, or closely related field of study.
At least four (4) years of full-time work experience in procurement, procurement purchasing, compliance, contract administration, operational analysis, FOIA coordinator, or a closely related administrative function.

Nice To Haves

Strong Experience with data analytics, reporting, data management skills and dashboard development.
Experience with Enterprise Resource Planning (ERP) systems including Workday.
Experience in public sector procurement.
Experience in FOIA coordination or records management.
Considerable ability to provide strong customer service.
Considerable proficiency in Microsoft Office software including advanced proficiency in excel and working with large datasets.
Considerable ability to display strong analytical, organizational, communication and critical thinking skills.
Considerable ability to translate data into actionable insights.
Considerable ability to create training materials, process documentation and standardize operating procedures.
Considerable knowledge of procurement lifecycle management and souring processes.
Strong attention to detail and data accuracy skills.
Considerable ability to manage priorities and multiple deadlines.
Knowledge of procurement operations, compliance standards, and public sector purchasing practices.
Ability to analyze operational data and present findings in a clear and meaningful format.
Ability to lead operational initiatives and provide guidance to team members.
Ability to identify process improvement opportunities and implement operational efficiencies.
Considerable ability to establish and maintain effective working relationships with vendors, county officials, employees and the public.

Responsibilities

Serves as a lead resource and subject matter expert for procurement processes, procedures, and Workday procurement workflows.
Develops, maintains, and updates procurement job aids, training materials, standard operating procedures, and process documentation.
Coordinates and supports FOIA requests for Management & Budget and assigned departments, including tracking, communication, organization of records, and response coordination.
Assists with maintaining procurement compliance standards and ensuring adherence to County procurement policies and procedures.
Provides customer service and guidance to departments and procurement staff regarding procurement processes, requisitions, contracts, amendments, sourcing requirements, and system questions.
Supports onboarding and new hire training for procurement staff and departmental users.
Maintains procurement-related internal websites, resources, forms, templates, and informational content to ensure current and accurate guidance is available.
Assists with bid award administration and related procurement documentation activities.
Reviews and responds to initial procurement and process-related questions from departments and stakeholders.
Develops, maintains, and distributes procurement dashboards, aging reports, KPI reports, workload reports, and operational analytics.
Assists leadership with procurement strategy initiatives, operational assessments, backlog management efforts, year-end procurement activity, and reporting needs.
Performs data analysis and develops recommendations to improve operational efficiency, reporting visibility, customer service, and compliance monitoring.
Processes and supports small buy purchases and procurement activity under $25,000, including quotes, requisitions, purchase orders, and related procurement documentation as operationally necessary.
Provides operational support and cross-coverage for procurement activities, including processing procurement requests and solicitations valued at $25,000 and below when necessary.
Assists with monitoring procurement aging activity, cycle times, and workflow bottlenecks to support continuous improvement initiatives.
Functions as a subject matter expert on procurement operational procedures and standardized processes across the division.
May lead or coordinate special projects, operational initiatives, or process improvement efforts.
Performs other duties as assigned.
Utilizes current countywide and/or department specific software to complete assignments.